Sr Project Administrator

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, we put the planet first. We invite you to consider joining us in boldly challenging what's possible for a sustainable world.

This Project Administrator position located in Grand Rapids, MI, supports the Equipment group. Under direct supervision, the role is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative close‑out of each project. The role closely interacts with Project Managers, Account Managers and other project staff to ensure timely completion of projects.

• General administrative functions to support the equipment fulfillment process.
• Assist with ordering bill of materials associated with projects, obtaining estimated ship dates, and updating schedules.
• Assist with updating customers on estimated ship dates.
• Process documents for service claims, sales allowances, retrofit, and labor warranty.
• Assist with processing all job closeout documentation.

• High School diploma or GED with up to two (2) years of related experience and/or training, or an equivalent combination of education and experience.
• Strong communication skills and a proactive approach.
• Ability to work independently and as part of a team, multitask, and meet tight deadlines in a high‑paced environment.
• Familiarity with HVAC system operations preferred, but not required.
• Flexibility to work overtime and weekends as required.

Annual base salary range: $63,111.66 – $. The actual compensation will depend on seniority, merit, geographic location, education, experience, travel requirements, and union designation.

Benefits begin on day one and include health insurance, wellness programs, fertility and adoption coverage, 401(k) match up to 8%, paid time off (15 vacation days, 9 paid holidays, 3 floating holidays, sick leave), and educational support. Additional benefits may vary by region and employment status.

We are an equal‑opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

We are committed to providing reasonable accommodations for candidates and employees. To request an accommodation, please contact us at