Admininstrative Support Coordinator

Shift and Status:
Full time, 5:00 a.m. to 4:30 p.m., variable days and every other weekend.

Location:

Butterworth Hospital, 100 Michigan St NE, Grand Rapids.

Directs and maintains accountability for complex, multi-faceted programs. Provides administrative support through the use of software and other tools. Exhibits initiative and knowledge to ensure operations carry on in management’s absence.

• Utilize appropriate software applications to maximize office workload efficiency and effectiveness.
• Greet and communicate with care and respect, following confidentiality policies.
• Answer telephone, take messages, welcome visitors, and provide conversational information consistent with hospitality standards.
• Compose, format, type, and proofread documents, including correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
• Perform and coordinate basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment and supplies.
• Maintain staff, room, and equipment schedules and daily calendars; make independent judgments regarding priorities and rescheduling.
• Arrange conferences, travel, and meetings as needed.
• Collect, compile, and prepare data for analysis; develop systems for tracking data.
• Manipulate data to create custom reports for special requests and examine reports/data for accuracy.
• Direct and maintain accountability for completion of complex, multi-faceted programs and projects.
• Participate in safety initiatives and risk mitigation measures; complete all position and unit safety competencies and requirements on time.
• Perform other duties as assigned.

• Associate’s degree or equivalent.
• Minimum 2 years of relevant experience.
• Proficient computer skills.