Administrative Assistant

Benefits

• Group Health, Dental, Vision, and Life Insurance for employee and dependents, with company currently contributing 100% towards base HMO or PPO coverage, with additional options available for expanded coverage and dependent care.
• Health Savings Account, Short-Term and Long-Term disability options
• Paid time off, accrued paid sick days and time off to devote to your favourite charity
• Paid Holidays, including the day after Thanksgiving
• 401K retirement program with company contribution matching
• Access to our Employee Assistance Program

An Administrative Assistant provides essential clerical and organizational support to ensure the efficient operation of an office. This role involves a variety of tasks, including answering phones, scheduling appointments, managing files, handling correspondence, and preparing documents. They act as a central point of contact for communication and coordination within the office, contributing to a productive work environment.

Note: The candidate selected for this role will have the potential to grow into an insurance producer, which offers additional compensation opportunities.

• High School Diploma or equivalent
• Prior experience in a similar office support role – especially in the insurance field – is helpful but not required

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times.

• Answering phones, taking messages, directing calls, and managing emails and other correspondence.
• Greeting visitors and clients to the office.
• Managing calendars, scheduling appointments, and coordinating meetings and travel arrangements.
• Maintaining physical and digital files, databases, and other record-keeping systems.
• Preparing, editing, and proofreading documents, reports, and presentations.
• Ordering supplies, managing office equipment, and coordinating maintenance.
• Event Planning:
  Assisting with the planning and coordination of meetings, conferences, and other events.
• Assisting with various projects as called upon.
• Inputting and updating information into various systems and databases.

• Communication
  
  Skills:
  
  Excellent verbal and written communication skills are crucial for interacting with colleagues, clients, and vendors.
• Professionalism:
  Maintain the utmost of proper decorum in every interaction, in both appearance and action.
• Organization and Time Management:
  Strong organizational and time management skills are essential for managing multiple tasks and deadlines.
• Computer Proficiency:
  Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Attention to Detail:
  Accuracy and attention to detail are important for tasks like data entry and document preparation.
• Problem-Solving:
  The ability to identify and resolve issues that may arise in the workplace.
• Adaptability:
  The ability to adapt to changing priorities and work environments.