Administrative Assistant

The Administrative Assistant (AA) is responsible for providing in‑office administrative support to their assigned office, and may also be assigned duties related to a geographical market and/or geographical office. Duties will use a variety of administrative systems and follow firm policies and procedures. The AA will work with management members (principals and directors), service teams, related offices, and national teams as needed, and may include facility related duties, front desk and/or mail room duties.

This is a variable hybrid role that may require full‑time, on‑site support, based on location and office needs.

• Supports various departments through standardized processing of assigned tasks using firm systems, tools, and software. Support may include:
  • Providing support to an assigned centralized administrative support ticket(s).
  • Providing support to another administrative support teams or office.
  • Providing support to a national, geographical, or market team(s) including e‑filing support for national tax administration team.
• Provides administrative support for larger‑scale in‑office, market‑wide meetings and conferences, including scheduling with principals and firm leaders, managing calendar invites, meeting room reservations, and handling catering and set‑up.
• Assists Office Administrator with obtaining coding and approval for vendor invoices, including processing client invoices accurately with information provided by management.
• Assists with new hire onboarding and employee off‑boarding as directed.
• Provides expense reporting support by submitting an expense report ticket.
• Collaborates with management to set up new clients, maintain and manage client data, billings, and other ad‑hoc requests.
• Produces a variety of materials including letters, memoranda, interoffice communications, confidential presentations, and reports.
• Handles related tax support services on a seasonal or as needed basis.
• Other duties as required.

• High School Diploma, GED, or equivalent, required.
• Bachelor’s degree, preferred.

• Three (3) or more years of administrative experience, required.
• Professional services firm experience, preferred.

• Advanced level of proficiency in Microsoft Office Suite, required.
• Experience with firm’s ERP, preferred.

• Ability to work in a deadline‑driven environment and handle multiple projects/tasks with an attention to detail.
• Advance or expert computer skills:
  Word, Excel, Outlook, PowerPoint; experience in Peoplesoft database recommended.
• Excellent written and verbal communication skills, including superior grammar, spelling, and punctuation.
• Superior customer service skills, displaying independent judgment, finesse, and diplomacy in all situations.
• Consistently seeks to improve processes.
• Excellent organizational skills and detail orientation for efficient and effective multi‑tasking.
• Capability to manage highly confidential information.
• Ability to work well with all levels of management and external clients.
• Team player willing to help out as needed.

• California: $26.00/hr – $35.00/hr
• Colorado: $24.00/hr – $38.50/hr
• Maryland: $28.00/hr – $32.00/hr
• Minnesota: $28.85/hr – $32.70/hr
• NYC/Long Island/Westchester: $36.00/hr – $38.50/hr
• Washington: $26.00/hr – $35.00/hr
• Washington DC: $28.00/hr – $32.00/hr

Equal Opportunity Employer, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. BDO USA, P.A. is an EO employer M/F/Veteran/Disability.