Executive Assistant

Provide administrative support to the Chief Operating Officer such that it facilitates goal attainment. The COO is responsible for the running of the JAMGL daily operations, as well as programmatic goal attainment across the 52-county footprint. The Executive Assistant will support the COO in all these initiatives.

• Communication: Composes and drafts letters and reports utilizing word processing (PC). Handles phones and e-mail communications in a highly professional manner. Prepares supporting information for meetings and presentations.
• Office Administration: Manages filing system that is easy to use, current and accurate. Establishes follow up procedure (tickler or reminder file).
• Calendar: Maintains COO's calendar, to include: appointments, deadlines, meetings, etc. Communicates calendar to appropriate staff, to include time away from the office for: vacation, illness, as well as business travel.
• Meetings
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  Prepares materials for education team meetings, committee meetings and special project meetings. Handles attendance calls and prepares information packets (agenda). Attends meetings, takes notes/assists with minutes. Distributes follow up data to attendees and absentees.
• Program Support
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  Help support program team with data input, form management, and additional administrative support. Will be the staff member interfacing with Capstone volunteers when arriving to the facility for training.
• Data Base Management, Analysis & Development: JA uses Blackbaud Constituent Relationship Management (BCRM) which is an enterprise wide, web delivered CRM database which contains all donor and program information. Help input and manage program data in BCRM to support COO and program team. Collaborate directly with COO and President to translate business requirements into useful analytic reports, dashboards, and KPIs. Drive high quality, low error results while preparing analytical reports related to programs.
• Special Projects and Events: Handles special assignments. Represents the office in highly professional manner. Coordinates with other administrative and professional staff on special events involving executives (appearances, speeches, etc.). Communicates directly with board members, executives in the community and JA, and with executive assistants.
• VisitU Management: VisitU is JA's campus safety check-in software. EA will help support guest registrations into the building and become a superuser to assist all staff with VisitU usage.

3 years administrative experience, excellent computer literacy (Microsoft Office), outstanding character and integrity, outstanding communication skills, attention to detail, and function effectively under pressure.

Associate or bachelor's Degree, work with data bases or CRM databases, experience in non-profit settings.