Executive Secretary Job in Grand Rapids, MI

Executive Secretary

We are looking for an experienced Executive Secretary to support senior diocesan leadership and help coordinate key administrative, travel, and event-related activities in Michigan. This long-term contract opportunity is well suited for a highly organized individual who can manage complex schedules, prepare correspondence, and ensure a welcoming, well-run experience for meetings and diocesan gatherings. The role combines executive support with logistics and hospitality coordination, requiring sound judgment, discretion, and the ability to work effectively with staff, volunteers, clergy, and community partners.

Responsibilities:

• Manage the executive calendar by scheduling appointments, prioritizing commitments, and keeping daily plans organized and up to date.
• Prepare, review, and distribute correspondence, records, and administrative documents while responding to incoming inquiries in a timely and thorough manner.
• Coordinate travel arrangements, lodging, and itineraries for leadership and related diocesan activities.
• Organize visitation plans, meeting logistics, and supporting details for congregational engagements, seasonal chapel visits, and executive meetings.
• Serve as a communication link between senior leadership and internal or external stakeholders, helping information move smoothly and effectively.
• Support planning and on-site coordination for conventions, worship services, conferences, and other diocesan events, including hospitality and vendor communication.
• Arrange travel and accommodations for broader church gatherings and delegation participation as needed.
• Work collaboratively with staff members and committees on special projects and additional assignments that advance diocesan operations.