High School Secretary at PrepNet Virtual Academy

High School Secretary at Prep Net Virtual Academy

Grand Rapids, MI, United States

Summary: The High School Secretary is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal. This is a 12-month, year-round position. This role is required to maintain consistent high school office operations, such as student records management, support with graduation and transcript processing, summer programming, enrollment activity, and compliance-related timelines beyond the traditional academic calendar.

• Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits.
• Complete purchase requisitions for supplies, books, and materials.
• Order and maintain supplies as needed for office and school staff.
• Inventory management for grant-funded assets.
• Collect and deposit lunch funds.
• Process Free and Reduced Lunch Forms.
• Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students.
• Answer phones, direct questions and inquiries, and distribute mail.
• Ensures consistent and continuous front office operations and support throughout the full calendar year, including periods when school is not in session.
• Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system.
• Accurate use of facilities work order system.
• Health and Safety Compliance, including maintenance of the following documents:
  Processing of insurance claims.
• Distribute medication/attend to incidental needs of students.
• Collect and enter Emergency Contact Forms for all students.
• Provide support to ensure attendance is accurately completed amongst all staff each day.
• Complete attendance compliance related documents for state reporting.
• Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership.
• Performs other related duties as assigned.

• Possess an Associate Degree and/or 2-4 years’ experience in Office or School-related administrative position. Proficient with Microsoft Office products.
• Respond to common inquiries or complaints from parents.
• Communicate and work effectively with Students, Parents, Principal and Teachers.
• Strong verbal and written communication skills.

This is an in-person position at our NHA Service Center located at 3850 Broadmoor Ave., Grand Rapids, MI.

National Heritage Academies is an equal-opportunity employer.