Support Professional, Health Sciences

The Support Professional for the Dean of Health Sciences provides secretarial and administrative support to meet the School of Health Sciences goals. This position provides direct support to the Dean and supports GRCC’s institutional processes, utilizing excellent judgment at all times.

Requisition : 1125
Position Number:
Employee Group: APSS
Schedule: 40 hours/52 weeks, Some evening hours may be required due to special events or projects.
Compensation: Level A; $20.23
Benefits: Full-time
Reports to: School of Health Sciences Dean
Posting Opens: 7/10/2026
Posting Closes: 7/24/2026

• Operate an efficient office and provide high level administrative support to the Dean of SHS.
• Maintain discretion when dealing with sensitive and/or confidential information.
• Act as a liaison and ambassador for the School of Health Sciences leadership team utilizing troubleshooting skills and excellent judgment to assist in conflict/problem resolution.
• Exhibit a working knowledge of College departments and services available for students, staff, faculty, and the community.
• Greet and direct students and visitors, faculty and staff in a professional manner assisting with questions and concerns.
• Provide back-up to the APSS who supports the Associate Dean of the School of Health Sciences including FIF preparation, Class scheduling activities and EOL/Release time recording.
• Perform general office duties by establishing and maintaining a variety of electronic and paper files that are general and confidential; accurately update or assist with development in writing general correspondence; scheduling meetings and answering the telephone.
• Serve as the first point of contact for the Dean’s scheduling needs and liaison with other college and community offices; maintain appointment calendar, work schedules, and critical timelines.
• Compile data from a variety of sources and create accurate summary reports as requested or required. Independently prepare recurring reports and take appropriate action.
• Assist in development, researching, and implementing special projects.
• Assist in processing and disseminating all forms requiring the Dean’s signature.
• Participate as a member or leader on teams or committees as requested by or as mutually agreed upon with the Dean.
• Keep and submit accurate payroll records for full-time and adjunct faculty. Calculate and monitor hours for contractual compliance, including determining equated overload and stipend pay for full-time and adjunct faculty. Work with the APSS to the Associate Dean in proofing Faculty Information Forms.
• Collect Faculty Information Forms to process the payroll transfer, and keep FIFs for records.
• Process and verify faculty payroll for the SHS to include full-time faculty baseload and overload, assigned and not assigned; part-time faculty load; and equated overload/release time.
• Calculate faculty payroll corrections during the semester ensuring the mathematical pro-ratio and rate(s) of pay for faculty members is accurate, including FMLA pay issues.
• Assist with managing Department Head Elections as needed.
• Assist in budget oversight of appropriate accounts; developing, monitoring, auditing and reconciling the Dean’s budget as required. Reconcile and submit the monthly pro-card reports and invoices. Run FSProd reports and initiate budget transfers as needed.
• Assist with travel arrangements and prepare expense reimbursements as needed.
• Monitor applicable grants for the School of Health Sciences. Track expenses and assist in reconciliation.
• Maintain and purchase office supplies for Dean’s office.
• Assist in setting up School-wide meetings in August and January. Secure rooms and arrange for hospitality. Send email invitations to all staff in the School of Health Sciences.
• Arrange meetings and events. Prepare meeting materials as requested. May be asked to take effective meeting notes, accurately transcribe and distribute.
• Assist in tracking community partnership information, collecting applicable data, and arranging for meetings.
• Assist with managing the master affiliation agreement process, including monitoring expiration dates, initiating new contracts, acting as a liaison between involved…