Ministry Assistant

Position Summary:

The Ministry Assistant provides administrative, logistical, and ministry coordination support across multiple adult ministries. This role exists to remove operational barriers so ministry directors can focus on caring for people, developing leaders, and advancing the mission of the church. More than an administrative position, this role serves as a ministry partner by coordinating ministry systems, supporting volunteers, facilitating communication, and ensuring ministry activities are organized and executed with excellence.

The ideal candidate is highly organized, proactive, and enjoys helping others succeed behind the scenes.

Provide consistent operational support that keeps ministries running smoothly by:

• Maintaining ministry records and church database information
• Coordinating ministry communications and participant and volunteer follow-up
• Managing prayer request workflows and ministry assignments
• Assisting ministry directors with recurring administrative needs
• Maintaining ministry resources, supplies, and materials

Coordinate the admin and logistical preparation for recurring ministry initiatives such as classes, studies, support groups, and seasonal ministry offerings by:

• Coordinating room reservations and facility requests
• Preparing communication requests and registration processes
• Ordering and distributing curriculum and ministry materials
• Supporting ministry leaders with participant information and logistical needs
• Coordinating key cards, technology, and facility access
• Providing launch support during the first several weeks of ministry initiatives

Provide operational support for ministry events throughout the year by:

• Coordinating logistics with Facilities, Technology, and Communications teams
• Managing registrations and event preparation
• Processing purchase requests and ministry expenses
• Preparing materials and resources
• Providing on-site event support and post-event follow-ups needed

Strengthen ministry effectiveness by:

• Serving as a primary operational resource for volunteers and ministry leaders
• Responding to ministry questions and resolving routine logistical issues
• Assisting with volunteer and communication
• Providing continuity when ministry directors are unavailable

• A growing personal faith and supports the mission, vision, and values of the church
• Previous experience in administrative support, ministry coordination, project coordination, or a related role
• Strong organizational skills with the ability to manage multiple priorities
• Able to work independently while collaborating effectively with staff and volunteers
• Flexible schedule with occasional evening or weekend availability during the year

• Time management skills and strong attention to detail
• Ability to prioritize competing responsibilities and managing multiple timelines

• Excellent written and verbal communication
• Ability to communicate effectively with staff, volunteers, and participants

• Anticipates needs and takes initiative without constant supervision
• Exercises sound judgment in routine decision-making
• Adapts well to changing priorities and ministry needs

• Heart for serving people behind the scenes
• Values teamwork, hospitality, and collaboration
• Demonstrates discretion when handling confidential or sensitive information
• Builds positive relationships with volunteers, ministry leaders, and church staff

• Proficient with Microsoft Office or Google Workspace
• Comfortable learning church management systems and communication platforms
• Able to use online registration, scheduling, and database tools

• A personal growing relationship with Jesus Christ
• Experiences in managing volunteers
• Ability to work flexible hours, on-site, according to projects and events.
• Willingness for continued training or growth
• Strong administrative abilities
• Attention to detail
• Experience and confidence in working with Microsoft Office Suite (Word, Excel, PowerPoint), Google Docs & Sheets and ability to learn new software quickly with training
• Ability to lift up to 30 pounds repeatedly for up about 30 minutes (moving items)
• Work primarily from the Cornerstone Church Office during business hours

• Bachelor’s degree in Communications, Administration, Event Planning or related field