Senior Administrative Assistant

We are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to leadership and ensure the efficient operation of day-to-day business activities. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is a resourceful problem solver who thrives on keeping teams organized, managing complex schedules, coordinating projects, and serving as a trusted partner to executives and department leaders. Responsibilities commonly include executive support, calendar management, meeting coordination, reporting, office administration, and handling confidential information.

Key Responsibilities

* Manage complex calendars, meetings, and travel arrangements for leadership

* Coordinate internal and external meetings, including agendas, materials, and follow-up action items

* Prepare reports, presentations, correspondence, and business documents

* Screen and prioritize communications, emails, and phone calls

* Organize and maintain confidential files, records, and documentation

* Track department projects, deadlines, and deliverables

* Support expense reporting, invoice processing, and budget tracking

* Coordinate office operations, vendor relationships, and supply management

* Assist with special projects and cross-functional initiatives

* Record and distribute meeting minutes and ensure follow-up on key action items

* Build positive relationships with internal teams, clients, and external partners

* Serve as a key administrative resource for leadership and department staff

Qualifications

* Associate's or Bachelor's degree preferred

* 5+ years of administrative, executive assistant, or office management experience

* Experience supporting senior leadership or executive teams

* Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook

* Strong organizational, planning, and project coordination skills

* Excellent verbal and written communication abilities

* Ability to maintain confidentiality and exercise sound judgment

* Strong attention to detail and ability to prioritize multiple deadlines

Pay Details: $65,000.00 to $78,000.00 per year

Search managed by:
Amaka Mozie

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

* The California Fair Chance Act

* Los Angeles City Fair Chance Ordinance

* Los Angeles County Fair Chance Ordinance for Employers

* San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.