Senior Administrative Assistant

We are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to leadership and ensure the efficient operation of day-to-day business activities. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is a resourceful problem solver who thrives on keeping teams organized, managing complex schedules, coordinating projects, and serving as a trusted partner to executives and department leaders. Responsibilities commonly include executive support, calendar management, meeting coordination, reporting, office administration, and handling confidential information.

• Manage complex calendars, meetings, and travel arrangements for leadership

• Coordinate internal and external meetings, including agendas, materials, and follow-up action items

• Prepare reports, presentations, correspondence, and business documents

• Screen and prioritize communications, emails, and phone calls

• Organize and maintain confidential files, records, and documentation

• Track department projects, deadlines, and deliverables

• Support expense reporting, invoice processing, and budget tracking

• Coordinate office operations, vendor relationships, and supply management

• Assist with special projects and cross-functional initiatives

• Record and distribute meeting minutes and ensure follow-up on key action items

• Build positive relationships with internal teams, clients, and external partners

• Serve as a key administrative resource for leadership and department staff

• Associate's or Bachelor's degree preferred

• 5+ years of administrative, executive assistant, or office management experience

• Experience supporting senior leadership or executive teams

• Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook

• Strong organizational, planning, and project coordination skills

• Excellent verbal and written communication abilities

• Ability to maintain confidentiality and exercise sound judgment

• Strong attention to detail and ability to prioritize multiple deadlines

Pay Details: $65,000.00 to $78,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.