Administrative Assistant

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

CLASSIFICATION

TITLE:

Administrative Assistant SALARY:$55,007.80 - $71,147.99

DEPARTMENT:

Prosecuting Attorney Opening Date:08/18/2026

Closing Date:08/25/2026 12:00 a.m.FLSA St atus:
Non-exempt - Overtime pursuant to Collective Bargaining AgreementEMPLOYMENT RELATIONSHIP :
Just cause subject to probationary period CURRENT HOURS AND STARTING TIME:
Full-time (37.5 hours per week) position. The start time for this position is currently 8:00 a.m.GENERAL SUMMARY Provides secretarial and administrative support of a highly independent and confidential nature to an Elected Official/Department Head or high-level administrator. This position is grant funded by the Optimizing Body-Worn Camera Footage grant through September 30, 2027. The position is contingent on grant funding and will only continue if grant funding is available.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Provides administrative support to ensure departmental compliance with departmental processes and standards.

Responds to requests for information regarding departmental operations, as directed.

Coordinates the appointment calendar and/or schedule for an assigned individual or individuals, which includes initiating, tracking, and hosting meetings and activities, event planning, making travel arrangements, and other related duties.

Coordinates daily office operations and functions of the office and the office clerical support team.

Compiles and prepares confidential reports, correspondence, and other documents.

Attends and represents the department in a variety of meetings and public events.

Answers calls and walk-ins and provides information or directs to appropriate party.

Sorts, processes, and delivers incoming and outgoing mail and e-mail.

Prepares agendas, minutes, and board packets.

Operates an automobile to perform assigned job functions.

Performs related duties as assigned.

QUALIFICATIONS Required

Education and Experience High school diploma (or GED equivalent)
Five (5) years of office clerical work experience

Administrative support experience

Preferred

Education and Experience Associates degree or higher

Administrative support experience with a high level administrator

Required Licenses or Certifications Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of:

Procedures, regulations, and processes specific and exclusive to the proper functioning of government agencies

Departmental policies, procedures, and practices

Modern office procedures and methods

Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County Principles and practices of basic bookkeeping and invoice processing

General clerical/administrative support and secretarial processes common to office administration

Accounts receivable and payable procedures

Payroll processing and timekeeping

Manual and electronic filing and record keeping procedures and retention schedulesHIPAA and other laws or County policies for maintaining record confidentiality

County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operationA variety of programs eligibility, enrollment and verification policies and practices

Database applications and report writing, data mining and collection for operational review

Skill in:

Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public

Providing customer service to internal and external customers via phone, email and in person

Performing a variety of duties, often changing from one task to another of a different nature

Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

Organi…