Executive Assistant

The right-hand person to a Managing Director at a Michigan-based private equity firm — own the calendar, the travel, and the office, and become the person the whole team relies on to keep things running.

Executive Assistant

Managing Director

Grand Rapids, MI (in-office)

$65,000 – $70,000 base. Eligible for performance bonus and firm-wide carry pool participation.

Blackford Capital is a Michigan-based private equity firm focused on control buyouts of lower middle market industrial, manufacturing, distribution, and business services companies. We partner with founders, entrepreneurs, and management teams of high-quality, differentiated businesses to accelerate growth, drive operational improvement, and execute disciplined value-creation initiatives.

We target companies with revenue of $20 million to $200 million and EBITDA of approximately $2 million to $20 million. Our approach emphasizes hands‑on operational engagement, strategic add‑on acquisitions, and long‑term partnership with management teams to build scalable platforms.

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Blackford Capital is hiring an Executive Assistant to provide high-level support to a Managing Director and to keep the firm’s Grand Rapids office running smoothly day to day. The role owns calendar and travel management for the Managing Director, provides administrative support across the broader team, and serves as the central point of contact for office operations, vendors, and the building.

This role is dedicated to executive support — protecting the Managing Director’s time, managing a busy and shifting calendar, coordinating professional and personal scheduling, triaging email, arranging travel, and following tasks through to completion. The role works closely with every department at Blackford and is often the first call when something needs to get done.

The right person is highly organized, discreet, and genuinely enjoys being the person who makes everything run. You are comfortable handling confidential information, anticipating needs before you are asked, and switching smoothly between executive support and hands‑on office work. Blackford is a small, collegial firm, so this role carries real visibility and real ownership — you will work directly with senior leadership and have a tangible impact on how the office operates every day.

• Own and manage the Managing Director’s calendar, scheduling and coordinating all meetings and calls — both professional and personal — and proactively resolving conflicts as priorities shift.
• Manage the Managing Director’s daily email — triaging the inbox, flagging priorities, drafting routine correspondence, and ensuring nothing falls through the cracks.
• Arrange detailed travel and accommodations for the Managing Director, including flights, lodging, ground transportation, and itineraries, adjusting quickly when plans change.
• Coordinate and track tasks, follow‑ups, and deadlines on the Managing Director’s behalf, anticipating needs and preparing materials ahead of meetings.
• Handle confidential and sensitive information with discretion, and act as a liaison between the Managing Director and internal teams, investors, and external executives.

• Provide day‑to‑day administrative support to the other Managing Directors and the broader team, including answering and directing incoming calls and scheduling meetings, as needed.
• Serve as back‑up to the receptionist, covering front‑desk and guest‑facing responsibilities during absences.

• Support ad‑hoc administrative needs across all departments — including reports, SOPs, and document management — as priorities arise.
• Coordinate maintenance and vendor work across the 4th, 5th, and 6th floors, and act as the contact for 4th- and 5th‑floor tenants.

• 2 to 5 years of administrative or executive support experience, ideally including direct support of senior executives.
• High school diploma required; an Associate’s degree in business administration or a related field is preferred.
• Strong proficiency with Microsoft…