Executive Specialist System Leadership Team

Job Summary

Provides a wide range of complex services to support System Leadership Team level executives who are engaged in the strategic management of the organization. Proactively relieves executives of workload through a multitude of avenues including (but not limited to): supporting the everyday running of the System Office in partnership with the Sr. Executives Specialist supporting the President & CEO, the strategic management of complex calendars to implement operating rhythms for the executives and ensure proper preparation, the anticipation of issues before they arise, understanding the needs of the executives and helping to address gaps and opportunities, as well as through the recommendation of creative solutions to problems.

Administrative tasks such as answering questions, furnishing information, composing correspondence, gathering data and information, developing and maintaining agendas for key meetings in an anticipatory manner, as well as owning and optimizing travel logistics for the executives are within the scope of responsibility. This masterful problem-solver and organizational force, who is flexible and adaptable to changing business needs, performs all duties necessary to ensure the executives meet their working obligations and deadlines in an as efficient and productive manner as possible.

BH:
Provides a wide range of complex services to support the President/CEO and the office of the President who are engaged in the strategic management of the organization.

Provides a wide range of complex services to support System Leadership Team level executives who are engaged in the strategic management of the organization. Proactively relieves executives of workload through a multitude of avenues including (but not limited to): supporting the everyday running of the System Office in partnership with the Sr. Executives Specialist supporting the President & CEO, the strategic management of complex calendars to implement operating rhythms for the executives and ensure proper preparation, the anticipation of issues before they arise, understanding the needs of the executives and helping to address gaps and opportunities, as well as through the recommendation of creative solutions to problems.

Administrative tasks such as answering questions, furnishing information, composing correspondence, gathering data and information, developing and maintaining agendas for key meetings in an anticipatory manner, as well as owning and optimizing travel logistics for the executives are within the scope of responsibility. This masterful problem-solver and organizational force, who is flexible and adaptable to changing business needs, performs all duties necessary to ensure the executives meet their working obligations and deadlines in an as efficient and productive manner as possible.

BH:
Provides a wide range of complex services to support the President/CEO and the office of the President who are engaged in the strategic management of the organization.

• Improves the productivity of the applicable executives by diligently working behind the scenes and partnering with others to limit distractions from entering the purview of the executives, thus allowing them to focus on the highest leverage opportunities.
• Utilizes the appropriate software applications to maximize efficiency and effectiveness of the executives’ workloads.
• Consistently and proactively suggests and introduces new ways of working to improve effectiveness.
• Schedules appointments and manages the complex calendar to ensure that the executives meet their commitments. Exercises independent judgment regarding priorities/rescheduling.
• Initiates communication to ensure an efficient calendar of events. Provides support to the executives for the coordination of meetings, including making arrangements for meetings (coordination of all logistics, i.e. location, equipment, supplies, food and beverage, guest participant directions and accommodations, etc.). Takes and transcribes minutes of meetings as requested and follows up on action items/key meeting decisions as appropriate.
• Relieves executives of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual.
• Composes replies and additional communications as appropriate. Is articulate and a good communicator.
• Screens phone calls, and provides information required for the routine, ongoing conduct of business. Refers exceptional or complex situations to the executives for further action.
• Prepares complex confidential information such as documents, reports, charts, and graphs using a variety of software.
• Creates executive level communications and presentations. Independently maintains accountability for completion of assigned projects/assignments. (As this is a trust-based position – scope and depth of assignments could be expanded / moderated.)
• Resolves problems requiring in-depth knowledge of organization…