Head Secretary

Grand Rapids Public Schools Brookside Elementary School (PreK-5) - Grand Rapids, Michigan Open in Google Maps

Grand Rapids Public Schools Brookside Elementary School (PreK-5) - Grand Rapids, Michigan Open in Google Maps

This job is also posted in Grand Rapids Public School District , and Kent ISD

Job : 5909023

Final date to receive applications: Posted until filled

Re-Posted: Sep 04, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

GRPS MISSION
:
Our mission is to ensure that all scholars are educated, self-directed and productive members of society.

Secretary - Head

Department:
Instruction

Bargaining Unit:
Union of Grand Rapids Education Support Professional (UGRESP)

Wage:
According to the collective bargaining agreement

Direct Supervisor:
Principal

JOB SUMMARY

The Head Secretary is responsible for providing clerical support to the building administrators to insure the efficient operation of the school office.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

• Responsible for assisting the building administrator with implementing work rules and daily routines.
• Responsible for acting as a liaison between clerical and managerial staff.

• Responsible for guiding the work of other clerical staff to ensure work efficiency.

• Plan and adjust the assignments of clerical staff to cover unexpected absences and work assignments.
• Responsible for responding to customer complaints.
• Assist the building administrator with various tasks including message handling, written communications, answering voicemail, filing, payroll, scheduling appointments and reporting.
• Responsible for building payroll, recording staff attendance and work with appropriate personnel to coordinate substitute staff.

• Maintain records and prepare reports.

• Responsible for monitoring and coordinating the site-based budget and accounting process, ordering, inventory, and distribution of supplies, purchasing of materials, purchasing card ordering and reconciliation.
• Responsible for assuring proper collection and securing of funds collected in the school.
• Responsible for maintaining the building calendar, including building use requests and coordinate with appropriate personnel.
• Responsible for assuring all office equipment is in working condition.
• Responsible for the accurate maintenance of the computerized scholar information system and be willing to train others on computer applications for school use.

• Responsible for assisting with the coordination of the recording all scholar daily attendance.

• Responsible for assisting the principal with implementing the scholar enrollment process.
• Responsible for working with the nursing staff in the distribution of medication and health screening.
• Responsible for regular secretarial duties for the building administration, including mail,…