Business Office Intern

Business Office Intern

Reporting to the Director of Financial Services, the Business Office Intern provides administrative and operational support to the Financial Services, Payroll and Purchasing teams. This entry-level role is designed for a recent college graduate or an individual completing a degree in Accounting, Finance, Business, or a related field. The position offers hands-on experience with financial processes, client service, reporting, account reconciliations, and day-to-day financial operations while developing a strong foundation for future career growth within the organization.

The internship will be part-time for four (4) months, at 24 hours per week, with an 8-hour shift on Monday, Wednesday, and Friday.

Our mission is to ensure that all scholars are educated, self-directed and productive members of society.

Qualifications

• Recent college graduate, or more than 50% completion of a Bachelor's degree in Business, Accounting, Finance.
• Strong attention to detail and accuracy.
• Knowledge of, or coursework in, basic accounting principles and financial concepts.
• Proficiency in use of personal computers including Microsoft Excel, Word, and Outlook.
• Strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Demonstrated ability to work effectively independently and as part of a team.
• Ability and motivation to participate in ongoing training and professional development.
• Proven ability to provide professional and courteous customer service to a variety of customers.
• Proven ability to maintain confidentiality and appropriately handle sensitive information.
• Ability to work effectively with individuals from diverse backgrounds and cultures.

Essential Job Functions

• Assist with daily financial transactions, account maintenance, and data entry.
• Prepare and process invoices, payments, deposits, and other financial documentation.
• Support account reconciliations and investigate discrepancies.
• Maintain accurate financial records and documentation in accordance with district procedures.
• Assist with month-end and year-end closing activities.
• Provide support with account information, documentation requests, and basic financial services processes.
• Escalate complex issues to senior team members as appropriate.
• Build positive relationships through excellent customer service and communication.
• Assist in preparing routine financial reports, spreadsheets, and summaries.
• Compile data for management reporting and analysis.
• Support budget tracking and variance reporting activities.
• Ensure data accuracy and completeness across financial systems.
• Organize and maintain electronic and physical financial records.
• Assist with audits, compliance reviews, and regulatory reporting requests.
• Participate in process improvement initiatives and special projects.
• Respond professionally and promptly.
• Consistently demonstrate dependable attendance and punctuality
• Perform other duties as assigned

Physical Demands

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). Specific vision abilities required by this job include close vision, distance vision, and ability to adjust/focus.

Work Environment

The noise level in the work environment is usually moderate.

Mental Functions

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Non-Discrimination/Accommodation Assistance

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.