Financial Services Coordinator

Grand Rapids Public Schools Franklin Campus Administration Building, Grand Rapids, Michigan

FINANCIAL SERVICES COORDINATOR

DEPARTMENT: Financial Services

UNIT: Professional Administrative Exempt

DIRECT SUPERVISOR: Director of Financial Services

WAGE: Grade 106 – Compensation is based on the candidate’s years of verified and relevant experience, as determined by Human Resources.

GRPS MISSION
Our mission is to ensure that all scholars are educated, self‑directed, and productive members of society.

JOB SUMMARY
The Business Services Financial Coordinator is a member of the Business Services team and works with other team members to provide timely and accurate financial accounting and reporting as well as excellent customer service to a variety of internal and external customers.

Required

Education and Experience:

• Associate’s degree in Business, Accounting, Finance or a related field
• 3–5 years of progressive accounting or finance experience

OR

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Minimum 1–2 years of relevant account or financial experience (internship experience may be considered)

• Basic accounting and general ledger understanding—debits, credits, assets, liabilities.
• Ability to perform simple budget forecasting and planning.
• Familiarity with Federal and State restricted program grant principles and procedures.
• Ability to read, analyze, and interpret financial statements, technical procedures, and government regulations.
• Ability to write reports, business correspondence, and procedures.
• Excellent communication skills.
• Ability to define problems, collect data and analyze facts to draw valid conclusions and solve problems.
• Ability to foster teamwork.
• Motivation to participate in ongoing training and personal development.
• Ability to handle multiple projects concurrently and to prioritize responsibilities.
• Proficiency in use of personal computers including Excel and word processing software.
• Ability to provide excellent customer service to a variety of customers.
• Ability to work with confidential information.
• Ability to make decisions and act independently.
• Ability to work in a multi‑cultural environment.

• Prepare and coordinate monthly financial reports for internal and external stakeholders for assigned K‑12 buildings, departments, and grants, providing budget versus actual reporting.
• Coordinate and review the timely issuance of billings and payments to appropriate outside agencies.
• Maintain current knowledge of all BOE policies, district processes, and procedures, and all applicable State and Federal guidelines relating to K‑12 education.
• Assist internal stakeholders in the preparation and administration of budgets—projecting costs for department budgets and local, State, and Federal grants.
• Assist in the preparation of annual financial statements and other financial reports on the State of Michigan grant websites—NEXSYS and MEIS.
• Prepare journal entries and other financial transactions.
• Monitor actual and budget revenue and expenses to ensure compliance and fiscal accountability, highlighting any budget issues where expenditures may exceed authorized levels.
• Monitor general ledger, payroll, purchasing and other financial reports for compliance and fiscal accountability.
• Review budget proposals to ensure they agree with the programmatic narratives in accordance with the State Accounting Manual.
• Assist in maintaining the chart of accounts in coordination with the Director and/or Chief Financial Officer.
• Make recommendations regarding budget revisions, reporting requirements, internal controls and office procedures and policies to improve efficiencies.
• Initiate the preparation of various monthly and…