Human Resources Specialist - Data Entry

Description

To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by processing, verifying and correcting employee records and related data to assure the proper administration of applicant and employee records according to labor contracts, plan rules, and applicable legal requirements. Review and enter data updates into the human resources/payroll system.

This is a high volume, fast paced environment.

• Processing, reviewing, verifying and correcting employee demographic, assignment, benefits and compensation, or other information to ensure employee record accuracy.
• Referring to applicable terms and conditions of employment contracts; if needed, contacts other departments, administrators, supervisors, etc., regarding employee record discrepancies.
• Building employee profiles in the HRMS system.
• Processing employee data transactions including but not limited to hiring, separation, assignment, salary schedule placement, benefits enrollment/changes, etc.
• Processes benefits paperwork including enrollment, changes and stopping of benefits with insurance carriers and in the HR/Payroll system(s)
• Assisting with compilation of data and workflow administration.
• Reviewing source document for complete and appropriate information
• Proofing, auditing and verifying data entry of all employee data and information prior to periodic batch events, including but not limited to payroll generation, contract implementation, employee records fiscal year transition, salary schedule advancement, etc.
• Reviewing, monitoring and verifying all corrections are made and entered into the HRMS system in conjunction with Payroll Department to ensure employees are accurately compensated per the current terms and conditions of employment contracts.
• Reviewing data entered to assure consistent with data in source document.
• Notifying associated departments of any necessary changes to data.
• Reviewing employee data for consistency with terms and conditions of bargaining agreement.
• Assisting with implementing system updates and conversions.
• Responding to questions, forms or calls from other organizations, vendors, state agencies (PERA, TRA, etc.) requesting information on subjects including but not limited to employment verification, unemployment eligibility, licensure verification, survey submissions, etc.
• Retrieving requested information and completing appropriate forms.
• Assuring timely delivery of requested information.
• Following appropriate procedures and laws pertaining to data privacy, confidentiality or other rules pertaining to the public and private data.
• Performs other comparable duties of a like or similar nature as assigned

• High School Diploma or GED
• One year or more years experience as a data entry clerk, or similar experience required
• One year previous experience in human resources, accounting, finance, purchasing or other similar experience preferred
• Ability to navigate multiple computer software systems and applications

• Intermediate knowledge of Excel spreadsheets including sorting, filtering, functions and organizing data.
• Basic understanding of compensation/payroll concepts.
• Basic math skills needed to add, subtract, multiply and divide units of measure using whole numbers, fractions and/or decimals.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Office equipment and typical productivity software, databases or customized systems/applications used within the district for processing payrolls.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Basic understanding of data privacy requirements, laws and rules as it pertains to job assignments.
• The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
• Collaborative problem solving skills.
• Deadline and detail orientated.
• High degree of accuracy and confidentiality.
• Organized, efficient and able to follow procedures.
• Verifying, reviewing, proofing and auditing…