Data Tracking Specialist; SCCGrant

Data Tracking Specialist

We are looking for a Data Tracking Specialist to track, organize, and report U.S. Department of Labor outcomes for the Strengthening Community College (SCC) technology career pathways grant. This role is the primary technical resource for systems used by the U.S. Department of Labor, GRCC, West Michigan Works!, and partner organizations to track participant data, document program activity, and support non‑financial reporting requirements.

Requisition : 1132
Department
:
Workforce Training
Employee Group
: APSS
Schedule
: 40 hours/52 weeks (flexible work schedule, may include evenings or weekends)
Compensation
:
Grade Level A, $20.23 per hour
Benefits
:
Full Time
Reports to
:
Program Manager SCC4 – MI Technology Career Pathways
Posting Opens
: 6/30/2026
Posting Closes
: 7/14/2026

• Create, develop, and maintain reporting processes, tools, and workflows to support grant data review, analysis and U.S. Department of Labor reporting requirements.
• Implement and manage data quality processes to ensure data integrity across multiple systems.
• Act as lead for grant tracking systems and related platforms used to gather participant data, outcomes, follow‑up activity, and supporting documentation.
• Independently coordinate and ensure program outcomes are tracked in accordance with grant requirements, working with partners to maintain complete, accurate, and timely data.
• Coordinate, organize, maintain, and input data across multiple systems, including databases, spreadsheets, CRMs, and partner‑facing tracking tools.
• Collect and consolidate data from multiple sources and systems into structured, report‑ready formats.
• Develop and maintain dashboards, reports, and tracking tools that provide clear visibility into program activity and support decision‑making, including participant progress, engagement, and outcomes.
• Develop and support systems that track and monitor employer engagement, including outreach activity, communication engagement and relationship development over time.
• Identify gaps in data visibility or tracking processes and develop practical solutions to improve consistency, completeness and usability of program data.
• Produce weekly, monthly and quarterly reports, summaries and structured outputs that clearly communicate program activity and support decision‑making by leadership, partners and evaluators.
• Coordinate, write and maintain documentation for data processes, tracking workflows and system usage to support consistency across staff and partners.
• Monitor and support external grant partners to ensure accurate data entry, adherence to processes and alignment with reporting expectations.
• Follow up with internal staff and external partners to resolve data discrepancies, complete missing information and ensure accuracy of records.
• Organize information from multiple systems into clear, usable formats that support decision‑making, reporting and program operations.
• Manage development of various People Soft, Launchpad or similar system reports, queries and student groups in order to facilitate student financial reporting support and to curate action‑item lists for participant recruitment, outreach and case management.
• Assist with mailing lists, email set‑up, client management systems, web pages and related communication tools as needed to support grant operations.
• Take ownership of assigned data and reporting responsibilities, ensuring work moves forward, gaps are addressed and outputs are brought to completion.
• Coordinate school and non‑profit visits to the MTEC or to technology program sites.
• Coordinate technology outreach activities at GRCC.
• Support program operations and outreach activities as needed, ensuring related data, tracking and reporting are captured accurately.
• Maintain clear and consistent work tracking practices, including documenting active work, progress, status updates and next steps in assigned systems.
• Regular attendance during scheduled hours is required. Presence is essential for serving customers and performing the essential functions of this position.
• Perform other related duties as assigned.

• Education Credentials
  • Associate or bachelor's degree in a relevant…