Purchasing Coordinator

Purchasing Coordinator

The Purchasing Coordinator is responsible for managing all non-drug purchasing activities for Cancer Hematology Centers of Western Michigan (CHC). The role oversees procurement of office, clinical, and medical supplies, manages vendor relationships for non-drug products and services, coordinates equipment maintenance, handles infusion pump logistics, and supports furniture and asset management across all CHC locations.

• Maintain and manage par lists for office supplies across all CHC locations, ensuring adequate stock levels and timely reorders.
• Maintain and manage par lists for clinical supplies, coordinating with clinical leadership on usage patterns and needs.
• Maintain and manage par lists for medical supplies, ensuring compliance with clinical standards and specifications.
• Monitor inventory levels, track usage trends, and adjust par levels as needed to optimize cost and availability.
• Process purchase orders and coordinate deliveries across all locations.
• Manage receiving entry for all non-drug shipments, verifying quantities and condition against purchase orders.
• Manage non-drug vendor agreements, including review, tracking, and renewals.
• Maintain non-drug vendor distribution relationships, negotiating pricing and terms where applicable.
• Evaluate new vendors and products, obtain quotes, and conduct cost comparisons.
• Resolve vendor issues including backorders, substitutions, returns, and billing discrepancies.
• Coordinate office furniture procurement, obtaining quotes and managing orders for new and replacement furniture.
• Support physical space setup for new locations, remodels, and office relocations.
• Maintain asset tracking records and coordinate disposal of obsolete or surplus equipment and furniture.
• Track physical furniture inventory across all CHC locations.
• Schedule and coordinate annual preventive maintenance (PM) with Medtech for all applicable equipment.
• Manage infusion pump inventory, maintenance, deployment, and tracking across all clinic locations.
• Ensure PM documentation is current and maintain records for regulatory and compliance purposes.
• Coordinate equipment repairs and loaner arrangements when pumps are out of service.
• Serve as backup for other purchasing-related functions as needed.
• Support budget planning by providing purchasing data, cost analysis, and vendor pricing information to the Sr. Director of Finance.
• Collaborate with the Manager of Drug Supply Logistics on shared needs such as courier coordination for non-drug deliveries.
• Respond to ad-hoc purchasing requests from department managers and clinic leadership.

• Bachelor's degree in business administration, Supply Chain Management, Healthcare Administration, or a related field.
• Minimum 2 years of experience in purchasing, procurement, or supply chain in a healthcare or multi-site environment.
• Experience managing vendor relationships and negotiating contracts or pricing.
• Strong organizational skills with the ability to manage multiple priorities and locations simultaneously.
• Proficiency in Microsoft Office Suite, particularly Excel for tracking inventory and costs.
• Strong attention to detail and accuracy in order processing and record keeping.
• Excellent communication skills for coordinating with vendors, clinic staff, and leadership.

• Experience in oncology practice or specialty healthcare setting.
• Familiarity with medical and clinical supply ordering and specifications.
• Experience with Workday or similar ERP/procurement systems.
• Experience coordinating equipment maintenance schedules and vendor service agreements.
• Knowledge of infusion pump equipment and biomedical device management.

• Full-time position based in Grand Rapids, MI.
• Travel to CHC satellite locations required for inventory checks, deliveries, and equipment coordination.
• Ability to lift and move supplies and equipment up to 40 lbs.
• Combination of office work and hands-on supply management across clinical locations.