Purchasing Clerk

Job Description

• Prepare, process, and track purchase orders for raw materials, production supplies, maintenance parts, tools, packaging, safety supplies, and other plant needs.
• Review purchase requisitions for accuracy, proper approvals, item descriptions, quantities, pricing, and delivery requirements.
• Contact vendors to obtain quotes, confirm and negotiate pricing, set terms with suppliers, verify availability, and follow up on order status and delivery dates.
• Maintain accurate vendor, item, pricing, and purchasing records in the company system.
• Coordinate with production, maintenance, inventory control, shipping/receiving, and management to support timely procurement of materials and supplies.
• Monitor open purchase orders and communicate delays, shortages, or substitutions to appropriate departments.
• Assist with resolving discrepancies related to pricing, invoices, packing slips, damaged goods, incorrect shipments, or missing items.
• Support inventory control by assisting with cycle counts, stock level reviews, and identification of reorder needs.
• Match purchase orders, packing slips, and invoices as needed to support accurate payment processing.
• Maintain organized purchasing files, documentation, certificates, vendor communications, and related records.
• Assist with vendor performance follow-up related to quality, delivery, responsiveness, and service concerns.
• Follow company purchasing procedures, approval processes, safety requirements, and confidentiality standards.
• Updating of product pricing.
• Perform other related duties as assigned.

Manufacturing Facility