Assistant to President

Salary:
Commensurate with degree and experience

Job Title:

Assistant to the President

Reports to:

President

Department:
President’s Office

Status:
Full-time, Exempt

Location:

On-Campus

Salary:
Commensurate with degree and experience

Reporting directly to the President, the President’s Assistant provides executive support in a close one-on-one working relationship.

The President’s Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects that are mission-driven, results-driven, and community-oriented.

It is important to have a learning attitude to participate and learn skills from the President, which will transfer to future roles or increased success in this role. The President’s Assistant will leverage his skills to maximize the effectiveness of the President in his leadership of the University and the cultivation of relationships with stakeholders.

• Completes a wide variety of administrative tasks for the President, including:
• managing an extremely active calendar of appointments;
• facilitating the communication activities of the President with a careful eye to proofreading and editing content;
• preparing correspondence that is sometimes confidential;
• arranging complex and detailed travel plans, itineraries, and agendas;
• compiling documents for travel-related meetings.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Maintains daily communication with the President and collaborates with the Executive Vice President on tasks and issues as needed and as time allows.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Acts as the board liaison between the President and the Board of Directors; adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
• Works closely with the Advancement Department on special projects, donor outreach, and other initiatives as needed.
• Plans, coordinates, and ensures the President’s schedule is followed and respected.
• Quality, warm “experience and image manager” of the Office of the President – local and on the road.
• Alumni Operations Assistant to the Director of Alumni:
• Including making decisions regarding promotional materials.
• Exercising discretion as to what activities are measured as success and return on time investment for the Director and Alumni Committee.
• Assisting with budgeting and expense reporting for alumni events and travel expenses.
• Deciding along with the Alumni Director on appropriate gift items.
• Developing and assisting in alumni relationship building and helping to bridge the gap between alumni and advancement departments.

• Provides “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the President’s time and office.
• Accompany the President on visits with partners while maintaining meeting notes and follow-up actions.
• Executes follow-up activities with contacts made by the President and supports the cultivation of ongoing relationships.
• Provides leadership to build relationships crucial to the success of the organization.
• Able to travel with the President to speak to groups and/or individuals to promote or gain donor relationships for Grace Christian University (including occasional overnight visits).
• Participates and helps facilitate events and activities of the President’s Office.

• Coordinates…