Executive Administrative Assistant

Overview

Join to apply for the Real Estate Assistant role s is an onsite role based out of our Royal Oak, MI office.

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis. Direct applicants only, please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category.

If you require reasonable accommodation to complete a job application or participate in the hiring process, please contact  for assistance.

• Lead and manage workflow organization, calendar planning, and daily task execution.
• Anticipate operational needs, plan, and proactively manage timelines.
• Coordinate meetings, tours, property surveys, and transaction timelines.
• Maintain and improve systems for lead tracking, pipeline organization, and deadline management.
• Support and participate in client calls, offering insights and follow-up support.
• Execute market research and property data analysis using CoStar, MLS, and internal tools.
• Build prospect databases and manage CRM (Salesforce) inputs and updates.
• Identify target accounts, verify contact information, and generate outreach campaigns.
• Monitor and document all leads, activities, and outcomes for team reporting.
• Draft and coordinate newsletters, email marketing campaigns, and digital collateral.
• Prepare tour books, property summaries, and marketing packages.
• Liaise with Colliers Marketing team to design and distribute promotional materials.
• Maintain and update property listings on public platforms and internal tools.
• Draft initial versions of transaction documents including LOIs, PAs, and Lease Proposals.
• Track the progress of active deals, provide timely follow-ups, and update deal records.
• Assist in the due diligence process and deal close-out coordination.
• Act as a liaison between team members, clients, and internal departments (research, marketing, accounting).
• Manage inbound inquiries and ensure prompt, professional response.

• Bachelor’s degree in Business, Real Estate, Marketing, or related field preferred.
• 3+ years of relevant experience in real estate, marketing, or operations.
• Strong understanding of commercial real estate concepts and transaction lifecycle preferred.
• Proficiency in Microsoft Office Suite, Salesforce & Google Workspace.
• Experience with CoStar, Loop Net, and other industry platforms a plus.

Make your next move an expert one and join us as we lead the industry into the future.

All applicants:
Referrals increase your chances of interviewing at Colliers by 2x.

Other postings occasionally shown include roles such as Showing Assistant-Realtor (License Required), Assistant Leasing & Marketing Manager (Part-Time), and other related positions with location and compensation details.

Colliers is an equal opportunity employer and prohibited from discriminating on the basis of any protected characteristic. If you require reasonable accommodations, please contact