Administrative Assistant

Bolton & Menk has a great opportunity for an Administrative Assistant to join our team in our Grand Rapids office.

We are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team. This is a jack-of-all-trades position with an emphasis on receptionist duties, clerical support, shipping and receiving, event planning and scheduling. This role also provides project specific support related to client calendars, project manuals, project bidding, project permitting, PIFs, reports, etc.

If you have clerical experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere, then we are looking for you! As aTop Workplace, this is a fantastic chance to work with a talented team of professionals and make a lasting impact on the communities we serve. With over
75 years of experience, Bolton & Menk specializes in providing community infrastructure solutions across the Midwest, Southeast, and beyond.

What You Will Be Doing:

• Planning and Document support:
  Proofreading documents, Formatting documents using styles, complying with accessibility requirements;
  Scanning and OCR’ing hard copy documents;
  Printing, collating materials for public meeting
• Prepare correspondence and various reports as directed including creating and updating agendas and meeting minutes
• Coordinate logistics for office events, training, client visits, and other activities to include setup and clean up.
• Perform receptionist duties & answer incoming calls
• Processes or assists with incoming/outgoing mail, packages, and documents.
• Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance.
• Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff.
• Provide overflow administrative support to the broader administrative team across the organization as priorities require.

What We Are Looking For:

• Two (2) year degree in business related field and four years of related experience or equivalent combination of education and experience.
• Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook
• Strong content creation and editing skills.
• Experience drafting & editing correspondence required - strong grammar skills
• Must possess a valid driver’s license
• Must be detail orientated
• Experience in construction or engineering services preferred

Salary Range: $37,500 - $65,000 depending on years of experience and credentials
Bolton & Menk is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to specific geographic location. Bolton & Menk reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

Supporting Our Employees

There’s life at work and life outside of work. Bolton & Menk has a number of benefit programs and amenities to support you and your family throughout whatever stage of life you are in.

• Competitive compensation plan - overtime compensation available to most employees
• Discretionary bonuses available to most employees
• ESOP - Employee ownership (ESOP); 100% company-paid contributions
• 401(k) Match Program
• Paid time off (PTO)
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• Parental leave
• Short term and Long-term disability
• Employee assistance program
• Health insurance
• Flexible spending account
• Life insurance
• Vision insurance

WHY BOLTON & MENK?

Bolton & Menk, Inc. specializes in providing community infrastructure solutions. Since 1949, we have been committed to improving quality of life through engineering excellence and client satisfaction. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live in these same communities. Today, Bolton & Menk…