Admin Secretary to Director of C&I and Director of Instructional Technology

25-26 Admin Secretary to Director of C&I and Director of Instructional Technology Job Details

Job : 5517512

Final date to receive applications: Posted until filled

Posted: Jan 29, 2026 6:00 AM (UTC)

Starting Date: Immediately

QUALIFICATIONS:

• High School diploma or higher
• Exceptional computer, Internet, and Google Suite skills
• Excellent communication skills
• Detail oriented
• Minimum two (2) years as a secretary to an Executive/Director
• Such alternatives to the above as the Directors of Curriculum & Instruction and Instructional Technology may find appropriate and acceptable

REPORTS TO:

Director of Curriculum & Instruction and Director of Instructional Technology

JOB GOAL:

To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the Directors of Curriculum & Instruction and Instructional Technology, including the Coordinator of Professional Development and Extended Learning.

PERFORMANCE RESPONSIBILITIES:

• Take and transcribe dictation of various types, including correspondence, reports, notices, and recommendations.
• Obtain, gather, and organize pertinent data as needed and put it into usable form.
• Maintain a regular filing system, as well as a set of locked confidential files, and process incoming correspondence as instructed.
• Place and receive telephone calls and record messages.
• Order and maintain supplies as needed.
• Perform any bookkeeping tasks associated with the specific position.
• Maintain a schedule of and make arrangements for appointments, conferences, and interviews.
• Welcome visitors and arrange for their comfort, and screen unexpected callers in accordance with pre-determined policy.
• Operate word processors, computers, calculators, copiers and facsimile machines.
• Submit expense reports and mileage logs for all C&I-required travel as needed.
• Provide administrative assistance to the Director of Curriculum & Instruction, the Director of Instructional Technology, and the Coordinator of Professional Development and Extended Learning.
• Perform other clerical duties as assigned by the Director of Curriculum and Instruction or the Director of Instructional Technology.
• Create purchase orders, monitor receipts/payments, and maintain accurate budgets for both Directors.
• Liaising with internal departments and communicating with the public.
• Preparing facilities and arranging refreshments for events, as required by the C&I Directors.
• Any other related duties as assigned by the Director of Curriculum & Instruction, the Director of Instructional Technology, and the Coordinator of Professional Development and Extended Learning.

TERMS OF EMPLOYMENT:

Mon - Fri 7.5 hours per day / Twelve month year

Position Type: Full-Time

Salary: $23.19 to $27.18 Per Hour