Manager, Accounting & Finance; BHS

Reports to the Director, Finance/Accounting. Responsibilities include organizing, planning, and managing the daily operational activities of the Accounts Payable function and Accounts Payable-related projects and analysis. Manages the accounts payable process and related reporting. Includes 1099 preparation, unclaimed property (escheatment) due diligence and reporting, IRS Form 1042 filing, and vendor compliance review. Exhibits detailed knowledge of the underlying accounts payable software systems necessary to effectively manage functionality and AP Team productivity and to effectively troubleshoot issues.

This role requires maintaining positive working relationships with operational department management across the organization, the Purchasing Team, as well as vendors to ensure a high level of customer service.

• Manages the AP Team Members
  • Recruiting, disciplinary, time off planning, coaching, absent tracking, training, timecard review/approval
  • Managing the workload of staff to minimize the need for overtime.
• Ensures and monitors the timeliness and accuracy of daily AP Team activities.
  • Monitoring daily throughput from invoice receipt to payment
  • Monitoring and adjusting AP Team member workloads as needed.
  • Monitoring new vendor set up/compliance testing and serves as backup
  • Oversees and serves as backup to weekly payment/check runs
  • Oversees and serves as backup to the Company Credit card protocols
  • Oversees and serves as backup to Approval Matrix maintenance
  • Collaborates with Purchasing to resolve PO Exceptions
• Manages bank positive pay and the voiding/reissuance of payments/checks.
• Manages Patient Refund interfaces
• Balances, reviews, and releases weekly or on-demand payments.
• Manages resolution of Denial list and daily resolution of those at month-end.
• Manages resolution of monthly Received Not Invoiced list in partnership with Purchasing
• Manages and performs monthly Sales Tax analysis and keeps abreast of sales tax implications/changes for our taxable entities.
• Manages vendor statement review
  • Obtains missing invoices and credit memos
  • Insures credit memos are timely identified, received and processed.
  • Works with vendors to correct misapplied or unapplied payments
• Manages vendor payment methods within the software system.
  • Includes managing enrollment campaigns with our bank payment partner
  • Working with vendors directly to get them enrolled in an appropriate electronic pay method.
• Prioritizes and manages the resolution of credit hold situations alongside Purchasing.
• Performs AP account reconciliations to general ledger on a monthly basis.
• Assists with pulling documentation needed for annual fiscal audit as well as other audits related to grants, property damage insurance claims, and others as needed.
• Fosters positive working relationships with managers house-wide and provides training and training materials as needed.
• Interacts in a positive manner with external vendors as a representative of Beacon.
• Preparing/filing 1099s and form 1042 accurately and on a timely basis to avoid penalties.
• Preparing/filing Unclaimed Property/Escheatment including due diligence letter process
• Development of AP best practices, standardization of work processes/workflow across entities, and overall process improvement of the AP functional area.
• Overseeing and coordinating the resolution of problems with the AP System software alongside IT support.
• Supervising the testing and implementation of new AP system enhancements or systems. Includes working closely with IT support and Purchasing to guide, plan, build, and test new protocols and/or new systems.

• MISSION:
  We deliver outstanding care, inspire health, and connect with heart.
• VALUES:
  Trust. Respect. Integrity. Compassion.
• SERVICE GOALS:
  Personally connect. Keep everyone informed. Be on their team.

• Maintaining up to date knowledge of Excel.
• Maintaining up to date knowledge of State sales and IRS changes related to 1099s.
• Completing other job-related assignments and special projects as directed.

• Drives…