Elementary Secretary​/Treasurer

Position Type: Secretarial/Clerical/ Secretary / Treasurer - elementary

Date Posted: 1/26/2026

Location: Prairie Vista Elementary School

Prairie Vista is looking for a Secretary/Treasurer for their buildings. 8 hrs per day - 210 days per year - 8 paid holidays

Assist the principal/department director in managing information and reports related to the daily operation of the school/department or the building-based/department budget.

• Greet and assist visitors.
• Answer telephones and respond to or direct calls.
• Assist the Building Principal/Department Head with correspondence, reports, and other written communications.
• Obtain, gather, and organize pertinent data as needed and puts it into usable form.
• Maintain a regular filing system, as well as a set of confidential files, and processes incoming correspondence as instructed.
• Order and maintain supplies or instructional materials as appropriate.
• Assign duties to and supervise the work performance of clerical office personnel.
• Perform appropriate tasks related to bookkeeping, purchasing, activities funds, payroll, leaves or absences.
• Oversee all operations related to the management of the student bookstore.
• Assist in securing and orienting substitute personnel. Supervise and administer the substitute system (AESOP).
• Administer the Honeywell security system for the school.
• Provide assistance with ill or injured students.
• Coordinate extracurricular and external use of facilities and grounds.
• Operate multi-positioned telephone switchboard to relay incoming, outgoing, and interoffice calls and train others to perform this task.
• Monitor safety procedures in the office: fire, disaster and code blue drills, and monitor cameras.
• Act as a liaison between faculty and students. Build and maintain a positive rapport with the school community.

• High school diploma or equivalent, post-secondary training/education or experience in accounting, office management, or telephone/communications systems preferred.
• Advanced office skills and ability to work with a variety of technology tools.
• Proficiency in word processing, database, spreadsheets, and desktop publishing programs.
• Ability to maintain confidentiality.
• Willingness to improve and/or develop job-related skills.
• Excellent communication skills-oral, written, and interpersonal. Detail oriented.
• Excellent work habits, attendance record and successfully complete and pass all criminal history and child abuse clearances.
• Shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.