Real Estate Administrative Assistant

Burkey Real Estate is hiring an Administrative Assistant to help drive the day-to-day operations of a growing real estate team. This is a high-impact role for someone who is organized, detail-oriented, learning-based, proactive, and comfortable taking ownership. The right person will provide the administrative backbone for our sales team, help create a smooth client experience from listing to closing, support marketing and client events, and serve as the Team Leader’s personal assistant.

This is not a sit-back-and-wait role.

At Burkey Real Estate, our mission is to help Michiana buyers and sellers find great housing through hard work, great marketing, and a smooth process. Our vision is to be Michiana’s most trusted team for buyers and sellers, delivering a world-class experience and exceptional results.

• Coordinate buyer and seller transactions from executed contract to closing, including timelines, paperwork, signatures, inspections, appraisals, title work, communication, and closing logistics.
• Help prepare listing materials, disclosures, pre-list packages, marketing pieces, MLS input, and other documentation needed to bring listings to market and keep them updated.
• Coordinate property photos, videos, staging, repairs, cleaning, signage, lockboxes, access details, open house logistics, and seller communication throughout the listing process.
• Maintain accurate transaction files, communication logs, checklists, client records, and internal systems so nothing falls through the cracks.
• Help maintain the client database and ensure leads and contacts are organized and receive timely follow-up.
• Support the team’s marketing efforts by coordinating flyers, signage, postcards, newsletters, social media support, consultation packets, client gifts, testimonials, and other promotional materials as needed.
• Assist with planning and execution of client appreciation events, vendor events, and other team events, with attendance expected at a minimum of two client events per year.
• Support the Team Leader with day-to-day administrative needs, including organization, scheduling, follow-up, email triage, reminders, errands, and other personal assistant tasks tied to the business.
• Build, improve, document, and maintain systems, checklists, and operational processes that help the team stay efficient, organized, and accountable.
• Help answer phones, communicate professionally with clients and vendors, and respond with urgency and attentiveness.
• Look for ways to simplify, systematize, and improve how the business runs.

• Highly organized, detail-oriented, and dependable.
• Strong written and verbal communication skills.
• Comfortable picking up the phone, calling people, following up, and communicating with urgency.
• Positive, professional, and calm under pressure.
• Learning-based, coachable, and eager to grow.
• Able to manage multiple moving pieces while maintaining a high level of accuracy.
• Proficient with Microsoft Office and comfortable learning CRM, transaction management, and marketing systems.
• Strong administrative and project coordination skills.
• Real estate experience helpful, but not required for the right person.
• Able to maintain confidentiality and handle sensitive information professionally.

$35,000 - $60,000 yearly