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Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to manage the full accounts payable lifecycle for our construction-focused operations. The successful candidate will ensure accurate and timely processing of invoices and payments, enforce contract and purchase order compliance, maintain vendor relationships, support month-end close and audits, and contribute to process improvements. This role requires strong knowledge of construction billing practices and experience with AP systems (Vista or Viewpoint a plus).

Key Responsibilities

• Process, code and enter high-volume invoices in accordance with company policies, contract terms, and purchase orders.
• Verify invoice accuracy against contracts, purchase orders and lien waivers; resolve discrepancies with internal teams and vendors.
• Prepare and execute timely vendor payments (checks, ACH, wire) while managing payment schedules and cash flow priorities.
• Review and manage retainage, progress billings, change order invoices, and contract-specific billing requirements relevant to construction projects.
• Maintain and update vendor master records, ensure correct tax documentation, and handle vendor onboarding and inquiries.
• Perform regular reconciliations of AP subledger to the general ledger and resolve outstanding items.
• Support month-end close activities and provide AP reports, accruals and analysis to finance leadership.
• Coordinate with project managers, procurement and contract teams to validate charges and ensure compliance with contract terms.
• Assist with internal and external audits by preparing backup documentation and answering AP-related inquiries.
• Identify opportunities to streamline AP processes, improve controls, and support implementation of AP software or workflow improvements.

Qualifications

• 2+ years of accounts payable experience; construction industry experience strongly preferred.
• Demonstrated knowledge of accounts payable processes including invoice processing, payment execution, purchase orders and vendor management.
• Experience working with contract billing terms, retainage and progress billing common to construction projects.
• Proven ability to reconcile accounts, prepare accruals and support month-end close procedures.
• Strong attention to detail, organizational skills, and ability to manage a high-volume workload with competing deadlines.
• Proficient in Excel and comfortable learning new accounting systems; experience with Vista or Viewpoint is a plus.
• Excellent communication and problem-solving skills for working with vendors, project teams and internal stakeholders.
• Familiarity with vendor onboarding, 1099 processes and maintaining accurate vendor records.
• Prior experience with purchase order matching and resolving invoice discrepancies preferred.

For this position you must be currently authorized to work in the United States. We do not sponsor for this position.