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Accounts Payable Specialist

Accounts Payable Specialist

Position Overview

Responsible for managing the full accounts payable cycle to ensure accurate, timely payment of invoices and maintenance of vendor relationships. The role supports month-end closing, check runs, and compliance with company policies and union agreements while maintaining accurate accounting records in Vista and other financial systems.

Key Responsibilities

• Process and code high volumes of vendor invoices and expense reports accurately and timely in the accounting system (Vista and other ERP systems).
• Prepare and execute regular check runs, electronic payments, and ACH transfers; reconcile payment batches and resolve exceptions.
• Maintain vendor master files, establish and verify vendor accounts, and respond to vendor inquiries professionally and promptly.
• Reconcile vendor statements and accounts, research discrepancies, and process adjustments or credits as needed.
• Support month-end and year-end closing by preparing AP accruals, reconciling accounts payable subsidiary ledgers to the general ledger, and providing supporting documentation for audits.
• Ensure compliance with corporate policies, GAAP, and collective bargaining agreements; apply union-related rules to payments and deductions where applicable.
• Work cross-functionally with procurement, payroll, and finance teams to resolve invoice disputes, validate receiving reports, and ensure timely payment processes.
• Prepare reports and analysis on AP activity, aging schedules, and cash requirements to support cash flow planning.
• Maintain organized records, support internal and external audits, and continuously improve AP processes and controls.

Qualifications

• Associate degree in Accounting, Finance, or related field required;
  Bachelors degree preferred.
• 2+ years of hands-on accounts payable experience in a high-volume environment; experience with Vista or similar ERP strongly preferred.
• Proven experience with check processing, electronic payments (ACH), and month-end closing procedures.
• Knowledge of accounting principles (GAAP), vendor reconciliation, and AP subledger to general ledger reconciliation.
• Familiarity with union payroll/benefit deductions and the ability to apply collective bargaining requirements to payables.
• Strong attention to detail, accuracy, and organizational skills with the ability to prioritize and meet deadlines.
• Proficient with accounting software, Excel (pivot tables, vlookups), and general ERP navigation.
• Excellent communication and vendor management skills; ability to work independently and as part of a team.
• Commitment to confidentiality, strong analytical skills, and a continuous improvement mindset.

Benefits

• Vacation/PTO
• Medical
• Dental
• Vision
• 401k
• Bonus

For this position you must be currently authorized to work in the United States. We do not sponsor for this position.