Project Accountant

iSuite L.L.C. is seeking a qualified professional to join our Accounting team
.iSuite is a business support services organization formed in 2023. The organization provides business development and pursuit, estimating, safety, accounting, human resources, information technology, marketing, and training services to clients within the Architecture, Engineering, Construction (A/E/C) industry.

This shared-services company supports the IMI business units and provides a uniform, employee-based culture founded on our Support the Build mentality. This mentality aligns with our employee-owned company so that all personnel take an owner’s mindset approach to our business. iSuite is headquartered in Nashville, TN and has branches in Granite City, IL, Chesterfield, MO and Charlotte, NC.

We are currently looking for a Project Accountant
to join our Accounting team located at our offices in Granite City, IL or Chesterfield, MO
. Our ideal candidate for a Project Accountant
is someone who has 1-3years of experience
in billing, project accounting, or a related financial function. This is a learning and execution role — candidates will work under the direction of senior accounting staff and Finance Leadership, building foundational skills in construction finance while contributing to project success from day one. Construction industry experience is preferred but not required. Candidates with strong accounting, billing, or financial administration experience and a willingness to learn are encouraged to apply.

Primary responsibilities for iSuite’s Project Accountant include:

Project Setup & Contract Administration

Set up new jobs in Vista by Viewpoint from job information sheets, ensuring accurate cost codes, billing terms, and contract values are entered.

Review and follow contract requirements, special provisions, terms and conditions, and owner billing requirements for assigned projects.

Request, track, and maintain Certificates of Insurance for assigned projects and subcontractors.

Maintain and update change order logs, tracking approved, pending, and disputed change orders for assigned projects.

Support subcontract compliance review, including insurance verification and prevailing wage requirements.

Billing & Collections

Prepare accurate and timely customer billing in accordance with contract terms, including AIA billing applications (G702/G703) where applicable.

Process and track lien waivers — conditional and unconditional — in coordination with project billing cycles.

Monitor and track retainage withheld on billings; ensure retainage balances are accurately maintained and released per contract terms.

Aid in collection of outstanding payments; understand the impact of timely collections on project cash flow.

Request subcontractor and vendor invoices as needed to support billing and cost recognition.

Assist in coding subcontractor and equipment invoices in Vista by Viewpoint to appropriate cost codes and projects.

Comprehend and follow purchasing procedures for goods procured for assigned projects.

Understand the accounts payable process and work to troubleshoot vendor and subcontractor payment issues.

Identify and review projection and budget issues monthly to support proper recognition of cost and revenue.

Prepare and submit all required project-related regulatory reporting, including certified payroll and prevailing wage compliance documentation.

Team & Culture

Display first-rate customer service skills with a positive attitude and willingness to support fellow team members.

Work collaboratively within the accounting team and with operations, always maintaining a professional and helpful approach.

Remain mindful of sensitive financial and contractual information at all times.

Other related duties as assigned or needed.

Primar…