Sales Administrator - Bid and Contract Assistant - Playcraft Job Grants Pass area,Oregon USA,Administrative/Clerical

Key Responsibilities

Bid Coordination & Support

Assist sales consultants in preparing complete and accurate bid packages.
Gather, organize, and compile required documentation for bid submissions.
Ensure all bid materials meet submission requirements, deadlines, and compliance standards.
Track bid timelines and proactively follow up to ensure timely completion.

Factory-Direct Bid Management

Prepare and submit factory-direct bids in accordance with company and manufacturer guidelines.
Coordinate with internal teams and manufacturers to obtain pricing, specifications, and required documentation.
Maintain accurate records of all submitted bids and related correspondence.

Cooperative Contract Management

Manage and maintain all cooperative purchasing contracts utilized by the company.
Educate and support sales consultants on proper contract usage, requirements, and limitations.
Verify contracts are used correctly and in compliance with contract terms and applicable regulations.
Ensure all contract offerings are current, including pricing, product listings, and documentation.
Coordinate updates to contracts as product lines evolve or pricing changes.
Serve as an internal resource for contract-related questions and guidance.

Administrative Support

Provide day-to-day support to the Sales Admin Supervisor, Consultants and Direct Sales Team
Maintain organized digital and physical filing systems for bids, contracts, and sales documentation.
Assist in improving processes related to bid and contract management.
Support general sales administrative functions as needed.

Communication & Collaboration

Act as a liaison between sales consultants, internal departments, manufacturers, and contract agencies.
Communicate clearly regarding deadlines, missing information, and submission requirements.
Collaborate with team members to ensure consistency and accuracy across all bid and contract materials.

Qualifications

Associate's or Bachelor's degree preferred (Business Administration or related field a plus).
1-3 years of administrative, sales support, bid coordination, or contract management experience preferred.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple projects and deadlines simultaneously.
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with CRM or ERP systems is a plus.
Excellent written and verbal communication skills.

Key Competencies

Detail-oriented and highly organized
Strong time management and prioritization skills
Ability to interpret and apply contract requirements
Problem-solving mindset
Team-oriented with a collaborative approach
Ability to work in a fast-paced, deadline-driven environment

Play Core and its family of brands considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status.

Equal Opportunity Employer
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