Office Assistant (Full-time

Public Works Fleet Division Assistant

Join the Public Works Department as we look for an independent, proactive individual to assist our Fleet Division. If you excel at details, enjoy working with computers, and are ready to grow in a new position, this could be a great fit for you.

Primary responsibilities include:

• Processing accounts payable, purchase orders, and requisitions for fleet-related vendors;
• Importing and reconciling fuel data and incidentals, utilizing Collective Data;
• Maintaining motor pool usage logs and incidental cost tracking;
• Coordinating vehicle documentation, vendor statements and monthly invoice deadlines;
• Scheduling fleet pool vehicles, addressing user issues, and ensuring compliance with return and fueling policies; and
• Managing contract routing, management of records and scheduling meetings.

Full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m., on-site.

Questions on this recruitment can be directed to: (Use the "Apply for this Job" box below).

The City of Grants Pass is a High Performance Organization that has a well-defined Mission, Vision and Values which provides the framework for our organizational culture. We believe that the best solutions come from empowered teams with the knowledge and shared vision of the community's goals. We promote a legacy of excellence through a culture of trust, collaboration, and encouragement of personal growth and the celebration of our achievements.

We seek to attract adaptable, creative and motivated individuals who share our community pride and dedication to exceptional public service.

If you are an individual who appreciates a collaborative team environment, which focuses on trust, crucial communications, commitment, accountability and results, then the City of Grants Pass may be a great place for you!

A High School Diploma or GED, and two years of general office experience including customer service experience are required; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those in the job description.

Licensing Requirements:

• Oregon Driver's License – Class C with an acceptable driving record
• Certification of 40 words per minute at 95% accuracy keyboarding skills.

Attach your resume, cover letter and typing test.

Application materials must be turned in by the closing date in order to be considered for this position.

Required materials to be turned in for this recruitment are:

1. City Application

2. Supplemental Questionnaire

3. Resume

4. Cover Letter

5. Typing test indicating 40 words per minute at 95% accuracy. A typing test from an on-line source, attached to your application will meet this requirement.

Per Oregon Revised Statutes 408.225 and 408.230, the City of Grants Pass grants preference in hiring and promotion of veterans and disabled veterans as defined by state law. If you are eligible and wish to claim Veterans' preference points, please indicate so on your application. Please note that you need to submit documentation of your eligibility at the time of your application.

Directly related work experience and qualifications will be evaluated alongside others who perform work of comparable character as required by Pay Equity Law. It is the policy of the City of Grants Pass that no person shall be discriminated against based on race and characteristics traditionally associated with race to include hair styles, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or current employment status.

The City values diversity and encourages everyone who is interested in employment with the City to apply. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Police Officer applicants must show proof of citizenship with 18 months of hire.

The ranking and selection of applicants to proceed in the process includes, experience, responses to supplemental questionnaire, and meeting minimum qualifications of the position. The initial selection process for this position includes the following steps: application review, oral interview and Microsoft Office testing. The final selection process following interview includes the following steps: tentative offer, criminal history check, extensive background/reference check, drug screening and final offer of employment.

All candidates will be notified of the status of their application after the closing date. Reasonable accommodations may be made upon request prior to the Final date to receive applications to enable individuals with disabilities to participate in the job application process.