Budget Coordinator

Position Description Position Title Budget Coordinator Secondary Title

Group / Grade I Classification Administrative/Confidential Work Location All Campuses Overtime Eligible Exempt Division Operations  & Finance

Differentials

N/ADepartment

Business Office Reports ToChief Financial Officer Supervision Received Works under the general supervision of the Chief Financial Officer.

Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees.

Position Summary The Budget Coordinator serves as a key financial partner to the Chief Financial Officer and plays a central role in leading the full lifecycle of the College's budget, including development, implementation, monitoring, and reporting. This position coordinates the college-wide budget development process, ensures compliance with applicable state and federal regulations, and supports long-term financial planning through analysis and forecasting.

The role also oversees treasury functions and contributes to institutional decision-making by providing accurate, timely, and strategic financial insights. Primary Responsibilities
1. Budget Development & Oversight

* Lead and coordinate the College's annual institutional budget development process, including establishing timelines, guidelines, and communication with departments.

* Develop, monitor, and maintain budgets across all institutional funds, ensuring alignment with adopted budgets and organizational priorities.

* Prepare multi-year financial projections and scenario analyses to support strategic planning and decision-making.

* Compile and prepare budget reports, presentations, and supporting materials for executive leadership, the Board of Education, and college committees.

* Ensure compliance with Oregon Local Budget Law and other applicable regulations, including required notices, filings, and public reporting.

* Maintain and publish budget information and documentation for internal and external stakeholders, including accreditation support.

* Serve as a primary liaison between departments and leadership on budget-related matters.

2.  Financial Planning & Analysis

* Analyze financial data to identify trends, risks, and opportunities, and provide recommendations to leadership.

* Partner with Human Resources and Payroll to develop and maintain personnel cost projections, including salaries, benefits, and negotiated changes.

* Support grant development and institutional planning efforts by providing budget modeling and financial projections.

* Monitor monthly financial activity and ensure alignment between financial reports and the adopted budget.

3. Treasury & Cash Management

* Oversee daily cash flow monitoring and ensure adequate liquidity to meet operational needs.

* Manage transfers between accounts and coordinate funding requests to support college operations and grant activity.

* Monitor banking activity and account balances to ensure accuracy and identify potential issues or irregularities.

* Serve as a key point of oversight for financial controls related to cash management and banking transactions.

* Provide analysis and recommendations to support short- and long-term cash management strategies.

4. Systems & Data Management

* Administer and maintain budgeting and financial systems, including system configuration, data integrity, and user access to ensure accuracy, accessibility, and effective use of financial data across the College.

* Coordinate the integration and reconciliation of budget data between financial systems.

* Develop and maintain tools, reports, and resources to support budget development, monitoring, and decision-making.

* Provide training and support to college staff on budget processes, tools, and systems.

5. Compliance, Reporting & Audit Support

* Support the preparation of financial documentation and work papers for annual audits.

* Ensure the accuracy, integrity, and consistency of financial data used in reporting and decision-making.

* Maintain documentation and processes that support compliance with institutional policies, regulatory requirements, and accreditation standards.

* Collaborate with finance and operational leaders to ensure consistent financial practices across the College.

6. Other Duties as Assigned

* Participate in institutional committees and cross-functional initiatives.

* Provide financial analysis and support for special projects as assigned.

* Engage in ongoing professional development to remain current in public sector finance and budgeting practices.

* Perform other duties as assigned.

Institutional Expectations

* Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.

* Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.

* Participates in recruitment and retention of students at an individual and institutional level in promotion of…