Finance Coordinator

Description

Primary Purpose

The Finance Coordinator is responsible for managing the general ledger of the agency in accordance with Generally Accepted Accounting Principles (GAAP) and performing reconciliations to ensure accuracy. The position performs a variety of general accounting tasks, including verifying accuracy of vendor invoices and other accounting records, updating and maintaining accounting journals and ledgers detailing financial transactions such as disbursements, expense reports, receipts, and accounts payable.

Reconciles records with employees, management and vendors, and recommends actions to resolve discrepancies. Performs duties at the professional level, directly related to the management or general business operations of the department. Must exercise independent judgement and discretion. Remote or Hybrid work arrangements may be considered for this position.

Education and Experience

Three years of directly related experience required. Must possess knowledge of basic accounting principles. Proficiency in all Microsoft Office applications and experience using accounting software required (Financial Edge preferred). Knowledge of non-profit business practices is preferred.

Minimum Qualifications

• Provide proof of current, valid Oregon Driver's License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.

Essential Duties, Responsibilities and Core Competencies

• The Finance Coordinator is responsible for performing duties with the attention to detail necessary to produce accurate financial entries in accordance with GAAP.
• The Finance Coordinator is responsible for the timeliness of month-end closing, performing the general accounting duties as shown in that section below and completing the month end checklist according to the outlined timeline and duties.
• The Finance Coordinator is expected to identify and point out unusual income and expenses that have occurred throughout the month. and provide various transaction reports to management as necessary.
• The Finance Coordinator is a trusted advisor and partner to the consulting CFO and will be relied upon as the eyes and ears of the agency regarding improved process efficiencies and cost controls.
• For Executive Management to effectively run the organization, the Finance Coordinator must possess strong communication, analytical, and organizational skills.
• This position requires proactive positive communication of issues and concerns with operations and management; possess strong communication and organizational skills.
• The duties below are the general job duties and expectations:
  • GAAP knowledge.
  • Strong understanding of internal controls and breakdown in internal controls, internal audit procedures, ability to adapt internal controls to changes in operations appropriately.
  • Prepare all schedules for the annual audit and coordinate the annual audit timing and scheduling in a timely manner.
  • The Finance Coordinator is expected to utilize the consulting CFO as a mentor and seek guidance and ask questions as necessary.

General Accounting

• Timely attention to bank reconciliation in collaboration with payroll and other balance sheet reconciliations per month end checklist.
• Research any activity on bank reconciliations, and determine appropriate course of action, for any item outstanding more than 60 days old. This could include contacting vendors, moving over to Unclaimed Properties payable, adjustments or other actions.
• Adherence to the fixed asset policy for capitalized items, establishing appropriate lives in the fixed asset system, and proper entries for depreciation.
• Maintain all schedules/spreadsheets and records that will support the monthly financial statements.
• Close the month timely and accurately per the month end checklist guidelines.
• Maintain details on Kairos owned real estate to include loan documents, property tax exemptions if applicable, and other details as necessary. Review property tax statements to ensure subject property is not eligible for exemption.
• Write all checks, record deposits and post Raiser's Edge entries. Communicate with Development Staff to ensure everything is correctly recorded and email income statements monthly.
• Responsible for communicating monthly county billings to Billing and Contract's Administrator at Options, Lane and Marion Counties and keeping track of home client accounts receivable.
• Review Payroll Journal Entries and PTO accruals for accuracy, communicate and update payroll with any general ledger account or labor distribution updated timely.
• Responsible for majority of month end accounting Journal Entries and provide support to CFO and Payroll with their applicable month end journal entries.
• Record all funding and expenditures for Grants and special projects using cost center/project codes within the…