Accounts Payable Specialist Grapevine, TX | Robert Half

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a retail organization in Southlake, Texas on a contract basis with the potential for a permanent position. This role supports high-volume invoice processing, weekly disbursements, and vendor account accuracy while working closely with routine payment cycles. The position begins with onsite training and then shifts to a hybrid schedule, offering an opportunity for someone who is organized, detail-oriented, and experienced in accounts payable operations.

Responsibilities:

• Process a steady volume of vendor invoices each week, including both manually entered items and transactions received through automated banking activity.
• Manage invoice and payment data received through spreadsheet-based vendor integrations, adapting to varying submission formats and requirements.
• Review and submit weekly mileage reimbursements and direct sales-related vendor payments through Excel-driven workflows.
• Coordinate and execute recurring weekly payment runs, ensuring deadlines are met for both check disbursements and electronic payments.
• Monitor critical payment activity during key processing days each week to keep vendor, reimbursement, and sales payments on schedule.
• Perform vendor and general account reconciliations to identify discrepancies and maintain accurate financial records.
• Maintain vendor master data, updating records as needed to support proper payment handling and account integrity.
• Track and research outstanding checks, following up as necessary to resolve aging items and support clean account balances.