Office Manager

Office Manager

We are looking for an experienced Office Manager to support a property management team in Texas. This contract opportunity is ideal for someone who thrives in a fast-paced environment and can balance administrative coordination, vendor communication, and office operations effectively. The position plays a key role in keeping records organized, supporting departmental priorities, and ensuring tenants, vendors, and internal partners receive timely assistance.

Responsibilities:

• Oversee day-to-day administrative activities for the property management group, ensuring documents, reports, and correspondence are prepared, organized, and properly maintained.
• Coordinate communication with tenants, vendors, shoppers, and internal teams, providing prompt follow-up and attentive support across a variety of requests.
• Prepare operational documents such as handoff notices, service-related correspondence, internal memos, reports, and agreement summaries for management review.
• Maintain accurate records for vendor contracts, insurance certificates, invoices, termination notices, and related files to support compliance and audit readiness.
• Track department expenses, assist with reporting, and update spreadsheets used to monitor agreements, operational metrics, and key initiatives.
• Review lease information and assist with research related to tenant compliance matters, service questionnaires, surveys, and management documentation.
• Support broader department goals by helping with dashboard updates, workflow coordination, contract tracking, sales reporting, and maintenance of reference materials.
• Provide guidance to administrative staff when needed and contribute to training efforts that improve consistency and team efficiency.