Preconstruction Admin
Job in
Grapevine, Tarrant County, Texas, 76051, USA
Listed on 2026-06-02
Listing for:
American Bridge Company
Full Time
position Listed on 2026-06-02
Job specializations:
-
Business
-
Administrative/Clerical
Job Description & How to Apply Below
Responsibilities:
* Review the solicitation (IFB/ITB/RFP) and create a bid plan and schedule
* Assist with bid/no-bid discussions and capture strategy
* Review bid documents such as plans/specs, addenda, and contract requirements
* Track all bid documents, revisions, and addenda acknowledgements
* Confirm licensing, insurance, bonding, and certifications
* Verify federal/state requirements (bonding, SAM, FAR/DFARS if applicable)
* Maintain the bid schedule, fill out bid forms, and the compliance checklist
* Ensure correct versions of bid documents are used across the team
* Request Bid Bond
* Setup project folders: hard copy and electronic copy (server)
* Print bid documents: plans, specifications, Geotech reports, addenda
* Build and manage subcontractor/vendor outreach lists
* Issue Invitation to bid to vendors and subcontractors
* Coordinate site walks / pre-bid meetings
* Collect quotes, verify scope coverage, and level quotes
* Conduct MWBE/SBE/DBE participation outreach
* Ensure MWBE/SBE/DBE participation documentation is met (if required)
* Place MWBE/SBE/DBE ads (if required)
* Coordinate small business participation plans or subcontracting plans
* Assist with estimating assignments and internal takeoff responsibilities
* Assist with buyout strategy and value engineering options
* Confirm bid package meets all required forms and instructions
* Assist with bid meetings and weekly/daily bid check-ins
* Ensure estimators, operations, legal, and executives are aligned
* Manage deadlines for quotes, internal reviews, bid submission
* Coordinate final bid review meetings
* Assist in identifying contract risk items (LDs, insurance, warranties, spec conflicts)
* Coordinate RFIs/questions during bid phase
* Track assumptions and exclusions for the final bid record
* Assemble final bid/proposal package and verify completeness
* Confirm all pricing aligns across forms (base bid, alternates, unit prices)
* Submit through the correct portal (Bonfire, Civcast, AASHTOWare, etc.) or hard copy
* Ensure confirmation receipts and time-stamped submission records are saved
* Support post-bid clarifications and award negotiations (if any)
* Participate in bid handoff package for operations (scope, assumptions, buyout plan)
* Maintain bid results log and hit rate
* Constantly improve bid procedures to reduce risk and missed items
For more than 100 years, hard-working, honest, innovative people have been building what has become SOUTHLAND HOLDINGS. We combine the strengths of FIVE construction companies who share a dedication to building critical infrastructure projects that improve the environment and lives of those around us.
We offer full-time employee benefits - Southland Holdings is an EEO employer - M/F/D/V
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