Senior Proposal Specialist

Senior Proposal Specialist (RFP & Proposal Management)

Location
Grapevine, TX | Onsite (Hybrid potential after onboarding)

Compensation & Schedule
• $85,000 annually

• Full-Time

• Direct Hire (W2)

ROLE IMPACT:
This role drives revenue growth by leading the full lifecycle of Request for Proposal (RFP), Request for Information (RFI), and proposal development initiatives. The Senior Proposal Specialist ensures high-quality, compliant, and compelling submissions that clearly communicate value and differentiate the organization in competitive bidding environments. Success is defined by increased win rates, on-time submissions, and strong cross-functional coordination.

Job Description

• Lead end-to-end development and submission of RFPs, RFIs, and formal proposals

• Write, edit, and tailor persuasive, client-facing content aligned to each opportunity

• Partner with Sales, Marketing, and subject matter experts to gather inputs and refine messaging

• Maintain proposal libraries, templates, response databases, and reusable content assets

• Support sales enablement efforts, marketing collateral creation, and conference materials as needed

Minimum Qualifications

• Bachelor’s degree in Marketing, Communications, Business, or related field

• 5–7+ years of experience in proposal development, RFP responses, or bid management

• Proven experience managing full proposal life cycles in deadline-driven environments

Core Tools & Systems

• Microsoft Office Suite (Word, PowerPoint, Excel)

• Proposal management platforms (Loopio, RFPIO, Qvidian or similar)

• CRM systems (Salesforce or similar customer relationship management platforms)

• Content management systems and digital marketing tools

• AI-enabled writing and productivity tools

Preferred Skills

• Knowledge of SEO (Search Engine Optimization) and digital content strategy

• Experience in healthcare, insurance, or benefits-related industries

• Experience supporting conferences, events, or business development initiatives