Assistant Controller

• Location 4255 Patriot Drive,Suite 300,Grapevine, TX, 76051,United States
• Base Pay $85,000.00 - $90,000.00 / Year
• Employee Type Exempt
• Required Degree 4 Year Degree
• Travel 25%
• Manage Others No

• Phone

Productiv is a $60M business growing to $100M, and our books need to grow with us. We run cash-basistoday,and we are moving to monthly GAAP financials — accrual-based, audit-ready, and tight enough to walk an institutional investor through without flinching. We do not have those problems today, but we want to solve them before we do.

We are seeking an Assistant Controller who will own the financial statements, lead the conversion from cash to accrual, and build controls and close discipline that let us scale without losing our grip on the numbers —especiallyaroundlabor, our biggest operating cost. This is the seat that makes that happen.

This is not a back-office role where you crunch numbers in isolation. You will sit close to the action — partnering with the VP of Finance and our Accounting Manager, working across sites, and making sure our financial operations are as efficient and lean as our operations floor. Your work will be seen. Your judgment will matter.

Own the financials — the move to GAAP

• Own monthly, quarterly, and annual financial statements and general ledger integrity.
• Lead the conversion from cash-basis to accrual: build the accrual framework (revenue recognition, COGS cutoffs, prepaids, accruedliabilities, deferred revenue, depreciation).
• Design and run the monthly close calendar. Today's close is workable; the target is a clean, repeatable close in days, not weeks.
• Prepare audit-ready work papers, account reconciliations, and supporting schedules. Build the binder before anyone asks for it.
• Partner with the VP of Finance on reporting to leadership and, in time, to lenders, auditors, and investors.

Internal controls — especially around labor

• Build, document, and roll out the labor reconciliation process across all sites: tie payroll to operational labor data, surface variances, and recover cost. This is a priority hire-day-one initiative.
• Design SOPs for the core cycles: revenue, COGS, payroll, AP, AR, fixed assets, inventory. Train the team on them and own adherence.
• Tighten approval workflows, segregation of duties, and system access in preparation for external audit and investor diligence.
• Stand up a fixed-asset program: capitalization policy, depreciation schedules, asset tagging across sites, and a real subledger (BNA, Asset Essentials, or comparable).

Cost accounting, COGS, and margin analytics

• Build and maintain a cost-card master file. Get BOM costing from days to hours.
• Run standard‑vs‑actual COGS analysis. Find the variance, explain the variance, and fix the variance.
• Partner with operations and procurement to identify vendor and material savings (think layer pads, corrugated, packaging) and quantify the P&L impact.
• Surface customer, product, and site‑level profitability so leadership can price and prioritize with confidence.

Day‑to‑day accounting operations

• Manage the day‑to‑day in partnership with our Accounting Manager, who owns Quick Books AP and AR.
• Drive accuracy and timeliness of site‑based invoicing and AR follow‑up.
• Maintain accurate customer and vendor master data.
• Prepare and review journal entries; lead period close and reconcile cash.

Cash flow, treasury, and FP&A support

• Partner with the VP of Finance on cash flow forecasting, banking, and factoring relationships.
• Optimize the cash conversion cycle through hands‑on AR and AP oversight.
• Support budget development, rolling forecasts, and capex planning.
• Conduct variance analysis with actionable recommendations for margin improvement.

Systems and scale

• Push processes through our systems in partnership with the CIO — you do not just use the tools; you improve them.
• Help evaluate the path beyond Quick Books as we scale toward $100M, including ERP, fixed‑asset, and labor systems.
• Ensure payroll accuracy and timeliness across all sites.

• Bachelor's degree in accounting, Finance, or related field.
• 5–8+ years of progressive accounting experience. Manufacturing, 3PL, distribution, or supply chain…