Police Records Coordinator

Job Summary

Performs a wide variety of general, technical and complex specialized duties in support of Police Department operations.

1. Performs a full range of administrative duties, such as researching and summarizing information from various sources, completing detailed reports, maintaining thorough knowledge of departmental operations and current laws, interpreting policies and terminology, and/or handling sensitive and confidential information in the law enforcement field.
2. Receives, reviews, scans, verifies, and enters reports for Police and Animal Services, including, but not limited to arrest reports, offense reports and crash records; prepares daily reports for case assignments; maintains the offense, arrest and crash logs to ensure all reports are completed in compliance with department policy and state and federal laws. Maintains all attachments and related documentation in the Records Management System.

Manages, maintains, and ensures proper storage, retrieval, uploading and retention of all digital media in accordance with department policy and applicable laws.
3. Analyzes, records, and compiles statistics in compliance with state and federal crime reporting guidelines and regulations (UCR/NIBRS); reports crime statistics to the State of Texas as required by law. 4. Writes reports/supplements in the Records Management System for web reports, lost/found property, and stolen/recovered property as needed in support of the Patrol Division.
5. Reviews and verifies information related to Racial Profiling Stop Data records, citations, criminal trespass warnings, and documented field interviews. Maintains information in the RMS Master Name File as needed.
6. Collects various fees including but not limited to, accident report fees, police report fees, open records fees, clearance record fees, and alarm fees; reconciles daily financial report of monies collected and manages the daily deposit for the Police Department, to include Administration and Detention Center related funds. Manages invoices related to towing services for all city departments in support of the city-wide contract.

Provides monthly recap to City Finance for alarm permit-related fees and reports and assists City Finance with General Ledger review of Records general ledger account entries.
7. Answers telephones for the Records Division, as well as all unanswered department specific calls and general operator calls via the police department phone tree; greets and assists the public at the Records counter and front lobby; contacts dispatch for walk-in reports; controls access to the Public Safety Building; announces and/or directs visitors to the proper department; maintains visitor logs; issues and maintains logs for passes and elevator access;

maintains logs of department donations/gifts received.
8. Completes the Records portion of the mandated state and federal monthly validations of all police department entries into state and federal databases (TCIC/NCIC); sends letters or makes direct contact with crime victims to verify property status; logs and maintains records of validation.
9. Creates, maintains, and updates forms used by all divisions within the police department. Supports the Office of Professional Standards by maintaining authorized forms and assisting with policy review and revision as needed. 10. Keeps abreast of retention schedules of various records as established and managed by the Texas State Library; manages retained records, both active and those permanently released to Records for retention;

follows the City rules regarding records destruction and completes destruction orders for City approval on a timely and regular basis. 11. When directed by court order, processes all record expunctions, juvenile records sealing, and orders of nondisclosure; follows all local, state and federal regulations regarding laws of expunction. 12. Performs record checks and background checks, including but not limited to citizen requests, Crime Free Multi-housing, Citizen's Police Academy, volunteer programs, other law enforcement agencies, and Solicitor Permit Request through the City Secretary's…