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Sales and Conference Administrator

Job in Grapevine, Tarrant County, Texas, 76099, USA
Listing for: Avion Hospitality
Full Time position
Listed on 2026-09-23
Job specializations:
  • Hospitality / Hotel / Catering
    Business Administration
  • Administrative/Clerical
    Business Administration
Salary/Wage Range or Industry Benchmark: 45000 - 65000 USD Yearly USD 45000.00 65000.00 YEAR
Job Description & How to Apply Below

Description

The Sales and Conference Administrator supports the Sales and Conference Management teams by managing correspondence and acts as a primary communication link between clients, Sales Managers and internal hotel departments (such as Banquets, Front Desk and Housekeeping) to deliver exceptional guest experiences.

Responsibilities of the position include:

  • Maintaining incoming leads, and preparing monthly reporting.
  • Auditing contracts, preparing Daily events report, and creating all in house BEO's.
  • Preparing monthly reports for the DOSMManage group turnover for definite bookings with recaps, fully executed sales contracts and addendums with turnover checklist
  • Input group pick up using statistical reports
  • Auditing contracts to bookings for accuracy
  • Coordinating site inspections for Sales and Conference Managers.
  • Preparing the daily check log, daily events report, and 10 day report.
  • Organize and maintain group assignment calendar.
  • Requirements

    Previous experience in a full service hotel as a Sales or Conference Planning Administrator

    High attention to detail with the ability to manage multiple overlapping deadlines and tasks

    Proficiency in Microsoft office programs

    Familiarity with hotel property management CRM systems (Salesforce, PEP, One Source)

    Able to perform job functions with minimal supervision

    Knowledge of Accounting processes including accounts payable and receivable

    Ability to work cohesively with other departments

    We offer an excellent benefits program which includes:

    Medical, dental, vision, prescription, and life insurance.

    Employer matched 401 K program

    Free parking

    Free meals

    Outstanding hotel benefits in all Hilton Family of brands hotels.

    Wage for this position will be commensurate with experience.

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