Purchasing Specialist

The company is a fast-growing electrical distributor serving contractors and industrial customers across Texas and beyond. Our purchasing team keeps thousands of SKUs and hundreds of vendors moving every day – and we are building a bench of high performers who can keep up.

This is not a data-entry seat. Our Purchasing Assistants own their assigned vendors end-to-end: cutting POs off demand and replenishment reports, chasing promise dates, expediting late shipments, and keeping the ERP clean enough that Sales trusts every date on the screen. You will process a high volume of POs daily, juggle air-freight tracking, and be the first line of defense against stockouts.

If you like a fast desk, tight follow-through, and vendors who know your name, you will fit here.

• Process a high volume of purchase orders daily for assigned vendors, driven by demand and replenishment reports.
• Perform daily receiving in the ERP system for our warehouses.
• Update promise dates and capture tracking numbers in the ERP so Sales and Operations always have the latest view.
• Expedite late deliveries – work vendors directly, update the ERP, and keep the sales rep in the loop.
• Manage daily air-freight shipments: verify tracking, confirm delivery, resolve exceptions.
• Maintain vendor master data in the ERP (contacts, emails, phones, minimum order amounts, free-freight thresholds).
• Support special purchases and partner with the Purchasing Manager on receiving and inventory initiatives.

• 2+ years of purchasing or buyer experience in a distribution or wholesale distribution environment (non-negotiable).
• Hands-on experience buying off a demand or replenishment report – i.e., replenishment-driven distribution purchasing, not production or BOM-driven manufacturer purchasing.
• Daily hands-on ERP experience for PO entry, receiving, and vendor maintenance – comfortable in the system, not learning it on the job.
• Proven ability to process high daily PO volume without dropping details.
• Intermediate to Advanced Excel: pivots, VLOOKUP/XLOOKUP, filtering, basic formulas.
• Proficient in Outlook and Word.
• Strong written and verbal communication – you can push a vendor for a date and keep a sales rep informed in the same hour.
• Sharp attention to detail and clean follow-through on open items.

Compensation Range

• $50,000 - $65,000 per year and other benefits (PTO, Health insurance, 401(k))

• Familiarity with electrical, construction, or industrial parts.
• Experience negotiating price, freight, or terms with vendors.
• Air-freight and expediting experience.
• Experience in a comparable ERP (e.g., Epicor, Eclipse, Infor, Net Suite, SAP, or similar distribution ERP).

• Owning your assigned vendor book with no coaching on day-to-day PO flow.
• Promise dates and tracking numbers in the ERP are current – Sales stops asking "where is it?"
• Late deliveries are being expedited proactively, not reactively.
• You are trusted to run your desk while the VP focuses on strategic buys and vendor negotiations.