Facilities Manager

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary: The Facility Manager is responsible for the efficient, effective, and safe maintenance, renovation, operation, and security of the parish/school equipment, grounds, and facilities, including rectories. The Facility Manager manages life safety systems, alarm systems, energy management systems, and the event scheduling system. This management is a part of the stewardship of Most Blessed Sacrament Catholic Church that she might fulfill her mission to proclaim the Gospel for the sake of the salvation of souls and the glory of God.

In consultation with the Pastor and Business Manager, the Facilities Manager directs and oversees all projects for maintaining and improving the facility. This position supervises one or more Facility Assistants, custodians, contractors, and volunteers.

Principal Accountabilities:

• Directs and oversees all projects for maintaining and improving the facility including with established committees with actions that affect the buildings, facilities, or grounds of the school and excludes the day-to-day activities of a committee.
• Ensure the integrity and operation of the mechanical and cosmetic aspects of the school properties are intact and always properly functioning.
• Plans, coordinates, and maintains all electrical, mechanical, plumbing, audio visual, lighting and security and HVAC systems with ongoing preventative maintenance programs and upgrades.
• Ensure all maintenance activities meet regulatory, safety, and health standards including but not limited to lighting, fire and safety equipment.
• Collaborate with the principal in developing a comprehensive plan to address the operational and maintenance needs of the school property.
• Oversee any renovations, refurbishments, and building projects.
• Serve as the first point of contact for all facility management projects.
• Obtains bids and contracts for work not performed by staff.
• Consult with pastor and decide which bid would best benefit the property.
• Coordinate, manage, monitor, and oversee contracted services for security, groundskeeping, pest control, custodial, and any other maintenance or installation services for the church and rectories to ensure facilities and rectories are properly maintained.
• Supervise all contractors on property, including custodial workers.
• Ensure vendor service quality is professional and contract terms are fulfilled.
• Ensure all projects are satisfactorily completed before submitting payment requests.
• Complete minor repairs needed on the electrical, mechanical, and plumbing.
• Complete minor repairs including but not limited to doors, ceiling tiles, furniture, fixtures, minor equipment, and small appliances.
• Manage utilities, understand and operate various systems including but not limited to life safety systems, alarm systems, and energy management systems.
• Schedule utilities in energy management system.
• Ensure facilities are always secure and safe.
• Inspect all areas of the facility, parking lots, and grounds daily. Identify and address safety issues.
• Ensure fire exits and evacuation procedures are properly documented and displayed.
• Know and understand these exits and procedures.
• Manage the assignment of keys and key fobs to the facility.
• Maintain a file system for contracts, projects, inventory, blueprints, vendor information, warranties, and service schedules.
• Ensure insurance certificates for service providers and users of the facility are current, meet diocesan requirements, and are kept on file.
• File all necessary documents for insurance claim purposes.
• Facilitate event scheduling system (oversees the use of the system).
• Prepare facilities for scheduled events This includes but is not limited to ensuring rooms are unlocked, set up, and the air temperature is suitable for the duration of scheduled events.
• Be familiar with the weekly…