Payroll Accountant

Job Title:

Payroll Accountant - FT 40 hrs. per wk.
Department:
Finance

Reports To:

Payroll Supervisor
FLSA Status:
Non-Exempt
Salary Level: $22.00 to $30.00 / hr.

Under supervision of the Payroll Supervisor, performs all assigned aspects of bi‑weekly payroll process. Coordinates with outside payroll service and responds to internal and external inquiries related to payroll, garnishments, and other pay‑related matters. Performs balance sheet account reconciliations, journal entries, and analysis as assigned.

• Process bi‑weekly payroll in accordance with established policies and procedures, ensuring accuracy, meeting all necessary deadlines and adhering to applicable regulatory requirements
• Process manual payroll checks as needed
• Process voluntary payroll deductions, such as 401(k) deferrals, health insurance premiums, and remit to appropriate entities in accordance with policy and regulatory requirements
• Process involuntary deductions, such as levies and garnishments, performing related research and communicating with employees as needed
• Process paid time off requests and maintain paid leave accrual balances in accordance with established policy
• Resolve discrepancies regarding payroll, paid leave and other employee‑related information, performing necessary research and review of payroll reports, regulatory requirements and other sources as needed
• Maintain payroll database to ensure that employee information is updated and accurate and work with payroll service provider to resolve system problems
• Maintain electronic and paper payroll records in accordance with established policies and procedures
• Prepare and enter payroll‑related journal entries into Quickbooks
• Coordinate with payroll service provider, to ensure that accurate W‑2 forms are mailed to employees each year before the deadline
• Respond to all internal and external payroll‑related requests in a timely manner, with an emphasis on excellent customer service
• Communicate with Co‑op staff, department supervisors/managers and Human Resources personnel as needed regarding payroll matters
• Assist with regulatory audits as needed
• Prepare special payroll‑related reports and analyses for management, as requested

• Prepare and record month‑end closing journal entries, as assigned
• Process health benefits and workers’ compensation insurance bills, ensuring accuracy of amounts paid; enter as bills into the general ledger
• Perform balance sheet account reconciliations for payroll‑related accounts, as well as others as assigned

• Maintain strict confidentiality with regard to employees’ pay rates and other private information
• Assist with administration of 401(k) retirement plan disbursements and enrollment changes
• Assist with financial and regulatory audits as needed
• Maintain documented procedure manuals for assigned duties
• Recommend improvements to procedures in order to improve controls, accuracy and efficiency
• Attend external workshops, network with other professionals, and participate in other outside activities in order to continue to develop as a payroll professional and to stay abreast of emerging regulatory issues
• Other duties as assigned

• Protect the safety of self, co‑workers, and Briar Patch Co‑op patrons at all times
• Report any potentially harmful equipment or situations to the immediate supervisor without delay
• Report safety‑related accidents and incidents at once to supervisor
• Follow all company and safety policies and procedures
• Operate equipment in a safe manner that will not lead to injury of self or others

None

• High school diploma. AA degree and/or CPP certification preferred.
• Minimum 2 years accounting and/or payroll experience
• Demonstrated experience reconciling, analyzing, and reporting financial data
• Demonstrated experience requiring high accuracy and attention to detail

• Ability to read and interpret documents such as policy/procedure manuals, financial reports, regulatory requirements, and other business information
• Ability to write routine reports and correspondence
• Ability…