Preschool Office Operations Assistant - Gray or Brewer

Office Operations Assistant — Preschool Special Education Agency

This is a 40‑hour per week, calendar‑year position supporting our growing network of preschools. The position may be based in either Gray or Brewer, depending on the successful candidate’s location.

Pay Range: $17.07 – $27.05 per hour.

• Maine State Employee Medical coverage
• Dental and Vision Insurance
• Life and Disability Insurance
• 403(b) Retirement Savings Plan
• $250 per year Professional Development Stipend
• Maine State Employee Living Resources Program (Employee Assistance)
• Qualifying employer for the Public Service Loan Forgiveness (PSLF) Program
• Work/Life Balance
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• Great coworkers, and the satisfaction of helping some kids who really need you!

Provide assistance to the Office Operations Manager and other site employees with daily site functions. Serve as the site’s first level of contact with the client base, including phone calls, client and visitor contact. Maintain data for required site record‑keeping and assist with site correspondence and mail, all in a confidential manner.

• Answer the phone and route calls to site personnel.
• Take referrals over the phone and process: enter data into the child database and put new referral folders together.
• Handle and distribute all incoming and outgoing site mail.
• Provide assistance to staff as needed – copy and distribute IFSP/IEPs, evaluations, progress reports; process record requests.
• Notify Office Manager when office supplies are low.
• Maintain room calendars for therapies and meetings.
• Sign in visitors and greet parents.

• Associate Degree in a related field and two years of comparable experience, or
• High School Diploma and five years of comparable experience.
• Successful background, criminal record, fingerprinting and reference checks.

• Ability to interact with a wide variety of people.
• Ability to effectively communicate, orally and in writing.

Maine law provides a preference to qualified veterans and gold‑star spouses by ensuring they are offered an interview. If you are a veteran or a gold‑star spouse and wish to take advantage of this preference, please complete our employment application. Documentation is required. For more information, visit Maine Veterans Preference.

Please send resume and completed CDS Employment Application (on CDS website) to:
Sarah Taylor, Director of Preschool Programming
CDS Circle of Learning
322 W. Gray Road, Gray, ME 04039

This posting is being offered by an equal opportunity employer.