Administrative Assistant-Gray, ME

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We are currently accepting applications for an immediate opening for an Administrative Assistant to be based at our Gray, Maine office. This position is full-time and hours are generally Monday - Friday from 8:00am to 4:30pm.

We are a hardworking team with a passion for construction whose focus is to provide high-quality services to our clients while helping each other reach our goals. We have a fast-paced professional work environment with the need for thoughtfulness and attention to detail on a variety of different projects. We provide opportunities for extensive training and job experience to develop your skills and expertise.

We train and support our team s professional development. The Gray, Maine office is part of the S. W. Cole Engineering team, an established employee-owned firm with a history of over 40 years of success and stable growth serving clients throughout New England. The Gray office covers projects within Southern and Western Maine and parts of New Hampshire.

This position involves responsibility for overall front office operations and working closely with our Construction Services department. You will handle a variety of administrative functions including: handling and directing incoming calls; assisting with scheduling construction services field technicians; report processing and data entry; communicating regularly with clients and coworkers from other offices; prepare, edit, format, and transmit reports for all divisions of the company;

maintain electronic and hard copy files and client distribution lists; greet visiting clients and vendors in a professional manner; open and sort incoming mail.

Candidates must be able to understand and apply basic math skills, have in-depth knowledge and use of MS Office and Adobe Acrobat and ability to learn and effectively use new software programs, be knowledgeable of office procedures, be skilled in data entry with excellent accuracy, and with editing of documents for grammatical issues/errors. Must be able to meet deadlines. Candidates must be able to be patient and personable when dealing with high energy clients;

the construction industry is fast-paced, and clients often need immediate responses. Familiarity with construction and/or engineering concepts is preferred.

The physical and mental requirements for this position include being able to work in a sedentary position, use office equipment and computers,