Office Administrator
Job in
Grayslake, Lake County, Illinois, 60030, USA
Listed on 2026-06-10
Listing for:
City Auto Group
Full Time
position Listed on 2026-06-10
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Office Administrator
City Auto Group is seeking a detail-oriented and dependable Office Administrator to support daily dealership operations. This role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance.
If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
Key Responsibilities- Assist in managing daily office operations and administrative tasks
- Answer phones, greet customers, and direct inquiries professionally
- Maintain organized filing systems (digital and physical)
- Support dealership leadership with reporting and documentation
- Process deals and assist with deal breakdowns
- Submit contracts and paperwork to banks and lenders
- Assist with Accounts Payable (A/P) and Accounts Receivable (A/R) tasks
- Reconcile transactions and assist with month-end close
- Assist HR/payroll as needed (timecards, onboarding paperwork, etc.)
- Process daily deposits and maintain cash logs
- Coordinate with sales and service teams to ensure smooth workflow
- Previous automotive dealership experience preferred (office, accounting, or title work)
- Strong understanding of dealership processes (deals, funding, titling) is a plus
- Excellent attention to detail and organizational skills
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with dealership management systems (CDK, Reynolds & Reynolds, etc.) preferred
- Health, Dental, and Vision Insurance
- Paid Time Off & Holidays
- 401(k) with company match
- Employee discounts on vehicles and services
- Career development opportunities
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