Scholarship Coordinator

Why choose the College of Lake County for your next opportunity?

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!),

generous vacation, sick and personal time off and 14 paid holidays each year.

Some benefits will not be available for Part-Time or Part Time Staff Under 20 Hours (ex: health insurance).

Position Title:

Scholarship Coordinator

Job Summary:

Under the supervision of the Director, Financial Aid, the Scholarship Coordinator is a data-driven decision-maker who will coordinate all aspects of the scholarship program at the College of Lake County (CLC). The Scholarship Coordinator will partner with various departments to write, document, award, and ensure compliance for scholarships, grant programs with student award components, and other student award programs. The Scholarship Coordinator will work with the CLC Foundation representatives to write and maintain scholarship awarding criteria and documentation.

The Scholarship Coordinator prepares and completes reconciliation and billing for the program. The Scholarship Coordinator partners with Enrollment Services to develop marketing and recruitment initiatives to promote the college’s scholarship program within the community and develops consumer information materials. The Scholarship Coordinator advises and assists students regarding scholarship opportunities and other types of financial aid. The position is also responsible for ensuring compliance with College regulations and policies regarding the scholarship program and financial aid in general.

Job Description:

Project Leadership - 50%
CLC Foundation Scholarship Program:

Lead and coordinate the CLC Foundation scholarship program, including recruitment of applicants, application content and process, evaluation of applicants, selection of recipients, awarding to the student, end of term billing, and monthly and annual reporting and reconciliation of awards

Create and implement an annual scholarship awarding schedule

Serve as a liaison between the Financial Aid Office and the Foundation and its partners, maintaining strong relationships and effective communication

Prepare end of year reports for scholarship donors and respond to Foundation stewardship data requests

Develop and lead training sessions and workshops for staff and faculty on scholarship processes

Identify opportunities for process improvements and implement changes to enhance program efficiency and effectiveness

Lancer Emergency Assistance Fund (LEAF):

Coordinate all applications, documentation, awarding, and associated education curricula for the LEAF program to ensure timely and effective emergency awards

Chair LEAF review committee and maintain relevant interdepartmental relationships

Act as liaison for outside groups who are part of the LEAF program (housing authority, financial literacy trainings, etc.) for effective student referral

All Scholarship Programs:

Participate in the development of Foundation scholarships, institutional scholarships, grant programs with student award components, and other student award programs

Project fund availability and conduct award planning based on available funds

Monitor and manage program budgets

Establish comprehensive reporting schedule and generate scholarship and grant reports to administration according to that schedule

Coordinate interdepartmental groups/committees reviewing applicants and offering awards

Collaborate with colleagues on scholarship and grant impact on student financial aid packages

Regularly solicit and act upon feedback from scholarship program stakeholders, including the Foundation, CLC students, and governance groups

Department Operations and Procedures - 30%
Scholarship Administration and Promotion:

Process all scholarship applications, evaluate, select, and award students per program requirements

Monitor student eligibility across terms and verify eligibility for renewal

Set up and maintain student scholarship records and files

Maintain an in-depth, accurate, and thorough knowledge of College policies and procedures related to the administration of student financial aid and department operations

Manage the processing of private scholarship checks submitted by students and third parties to the Financial Aid Office Reconcile and bill third parties for the scholarships program

Maintain electronic and hard-copy documentation to account for advice, information, and decisions made regarding student scholarship awards and educational assistance

Create and regularly update procedure guides for scholarship coordinator job functions

Develop, regularly review, and update publicity materials such as web updates, news releases, and…