Associate Registrar

Job Title: Associate Registrar
Location: Paris Gibson Square Museum of Art, Great Falls, Montana
Reports to: Chief Curator/ Director of Curatorial Affairs
Schedule: Full time, salaried exempt
Pay Range: $46,550–$51,000 annually, based on experience

The Associate Registrar plays a central role in advancing registration methods, policies, procedures, and data management practices for the museum’s collections and exhibition programs, in alignment with institutional strategic priorities.

This position is responsible for planning, managing, documenting, and maintaining accurate data for registration activities across a range of projects, including:

• Accessions and deaccessions
• Collections care
• Jean Price Library and Curatorial Library
• Incoming and outgoing loans
• Exhibition rotations and temporary exhibitions

The Associate Registrar leads assigned projects and applies expertise across a wide range of modern and contemporary artworks and exhibition complexities.

This role offers an opportunity to develop leadership skills while contributing to the museum’s dynamic collecting, loan, and exhibition programs.

Please send your letter of interest, CV, and 3 references to Nicole Evans, Chief Curator/ Director of Curatorial Affairs at (Use the "Apply for this Job" box below). by July 20, 2026.

• Manages registration efforts for assigned projects
• Collaborates across departments, including Curatorial, Facilities, and Operations
• Supports integrated collections stewardship, research, and public programming
• Represents the museum externally to artists, studios, fabricators, estates, donors, vendors, galleries, and peer institutions

• Contribute to an inclusive, collaborative, and inspiring workplace
• Foster a culture of safety, equity, and belonging
• Model empathy, flexibility, and respectful communication
• Support cross-departmental collaboration and knowledge sharing
• Engage in professional development to stay current with industry practices
• Support the museum’s goal of creating engaging, visitor-centered programming

• Oversee acquisition and deaccession processes
• Coordinate packing, shipping, handling, and storage of artworks
• Liaise with lenders, donors, vendors, and shippers
• Conduct condition reporting and documentation
• Coordinate framing, matting, conservation treatments, and storage
• Facilitate return of non-accessioned works
• Manage accession numbering, provenance records, and associated data
• Participate in drafting and reviewing purchase and legal agreements
• Ensure compliance with all contractual terms

• Review, negotiate, and manage loan agreements
• Ensure compliance with loan terms and insurance requirements
• Coordinate packing, shipping, installation, and deinstallation
• Conduct condition reporting and monitor artwork condition
• Perform regular gallery checks to identify and mitigate risks
• Coordinate with internal teams and external partners
• Work collaboratively with the museum Preparator on all projects related to installation, deinstallation, crating, packing, and shipping
• Arrange return of borrowed works

• Maintain safe conditions for works in storage
• Coordinate artwork treatments, housing, and storage projects
• Work with Conservation consultants to develop workflows for media-, web-, and software-based artworks
• Coordinate artwork photography with relevant teams
• Conduct and reconcile regular inventories and audits

• Oversee the accuracy, completeness, and integrity of collections and registration data across museum systems
• Maintain and update records for accessions, deaccessions, loans, library, and exhibitions
• Manage digital assets and documentation, ensuring proper organization and accessibility
• Establish and uphold data standards, naming conventions, and documentation protocols
• Generate reports to support collections management, exhibitions, insurance, and institutional planning
• Support data audits, migrations, and ongoing system improvements
• Monitor budgets, process invoices, and track registration-related expenses
• Maintain and coordinate insurance documentation and requirements
• Identify…